UIC Purchasing and Contract Management is seeking to fill up to two (2) Contract Coordinator positions. This position manages a wide range of procurement and contracting responsibilities within the University of Illinois at Chicago central purchasing and contract management unit, with a focus on procurement contracts. The Contract Coordinator negotiates and oversees contractual relationships that are in the best interest of the University, reflecting established standards of legally-compliant business practices for a wide-range of commodities and services, while utilizing procurement and contract systems. The Contract Coordinator coordinates directly with external non-University oversight entities including the assigned State Purchasing Officer(s) and Procurement Policy Board to ensure that contracting is consistent with statutory and regulatory approvals for procurement activities.

Duties & Responsibilities:

Assist client departments in the development and review of contract documents, focusing on contracts negotiation and execution. Has authority to represent and obligate the University in determining the best method for contracting for goods and services, ensuring that: Pricing and contractual terms and conditions are in the best interests of the University; Illinois State Procurement Code and Rules, Federal procurement laws, rules, and requirements, and University policies are employed throughout the procurement contract process; and legal and statutory requirements are incorporated into all agreements.

Provide guidance to client departments regarding standard procedures for procurements and contracting, as well as State, federal laws and regulations, and University policies.

Ensure compliance to necessary laws and rules. Interface with external regulatory oversight entities, including the Chief Procurement Officer for Higher Education and State Purchasing Officer(s), Procurement Policy Board, and other regulatory entities to ensure that contracting is consistent with statutory and regulatory requirements and approvals for procurement activities.

Collaborate with and develop an effective working relationship with Office of University Counsel, University Risk Management, Office of University Payables and other functional groups to ensure contractual terms and conditions are acceptable and serve to mitigate potential contractual risks.

Act as liaison with colleges and departments to provide assistance and guidance during the contracting process, to resolve issues necessary to secure University-preferred terms and provisions for incorporation into resultant contracts. Create and maintain appropriate documentation of the procurement contracting process and ensures rules, regulations, policies, and procedures are adhered to.

Serve as a University contact for and provide technical assistance to vendors regarding procurement policies and procedures and to resolve deficiencies affecting the administration and approval of contracts, and performs other contract administration related activities.

Review requests for change orders, amendments and addendums and prepare documents to implement contract revisions. Perform other contract administration related activities.

Prepare various reports related to contracting activities as requested by management.

Perform other related duties and participate in special projects as assigned.