Description

Executive Assistant

Direct to consumer, E-Commerce company, Marine Industry

Who We Are:

The TotalBoat brand was established in Bristol, Rhode Island in 2012 as a line of marine-grade products for boaters. It has since grown to include a full range of adhesives and coatings for makers of all kinds! We are looking for creative, innovative people to join our team that are passionate about the future of making!

TotalBoat is a family-run business that is owned and operated by Jamestown Distributors, which has been a leader in the marine and building supplies industry for over 30 years.

About the Role:

The Executive Assistant will provide high-level administrative support to the Vice President of Operations and other senior staff. This role is an exciting opportunity to be a part of the everyday operations of TotalBoat! While supporting the Vice President of Operations you will be working directly with suppliers, working closely with Human Resources to assist with recruiting and payroll, and a wide variety of other tasks. This fun and exciting position will challenge you to learn multiple different skills and areas of the business and grow in your professional career! 

Duties/Responsibilities:

• Provides high-level administrative support and assistance to the Executive Director and/or other assigned leadership staff.
• Work directly with Suppliers/buyers/warehouse to assist in managing everyday workflow
• Work within a Human Resources function, helping recruit, maintain payroll records, and employee files
• Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.
• Schedules and attends meetings on behalf of executives, taking notes and recording minutes.
• Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
• Performs additional duties as assigned by executives.
• Performs other related duties as assigned.

Requirements

 Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced and at times stressful environment.
• Extremely proficient with Google Suite or similar software with the ability to learn new or updated software.

What We Offer:

• Comprehensive benefits including medical, dental and vision
• Flexible work schedules & location.
• Fun, creative, casual work culture
• 401K with 3% company contribution
• Use of on site Lab/Workshop and all of the tools and supplies there
• Corporate discounts including cell plans, and gym memberships at discounted rates
• Employee Product Discounts
• Bonus Program paid up to 2 x per year
• Life Insurance & Long Term Disability
• Paid Time off 9 Paid Holidays
• Free Kayak use

WE LIVE BY THE CORE VALUES!Jamestown Distributors is an Equal Opportunity Employer committed to diversity in the workplace. Consistent with that goal, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, protected veteran status, gender identity or any other category protected by applicable federal, state or local laws.