Description

Job Summary

Under the supervision of the Human Resources Assistant Director, the Human Resources Coordinator will be responsible for front-line administrator and internal entering, maintaining, auditing, and processing sensitive data. This position will also aid in other various duties as assigned by the Assistant Director to further advance the ministry.

Essential Responsibilities & Duties

General:

• Answer and screen incoming calls and emails.
• General clerical duties including photocopying, fax, and mailing.
• Assist in managing the Human Resources inbox.
• Maintain digital and hard copy file system.
• Schedule and coordinate meetings, agendas, and appointments.
• Create and/or revise systems and documents as necessary.
• Assist in projects as assigned.

Department Duties:

• Assist in Poster Compliance.
• Family Medical Leave Act
• Prepare FMLA documents and coordinate meetings.
• FMLA management in HRIS software system and employee files.
• Manage LOA status in HRIS.
• Update payroll manual adjustments sheet for benefits invoices
• Process STD or LTD paperwork. 
• Yearly FMLA paperwork audit. 
• ACA Compliance
• Evidence of Offer uploads in January and July.
• Aid in ACA Dashboard management and updates to be compliant with 95% offer status. 
• End of Year:
• Participate in W2 and 1095 Audits
• Start of Year
• Hours Verification reports to aid in ACA compliance and budget preparation. 
• Open Enrollment
• Participate in Open Enrollment reconciliation. 
• Assists in managing current and previous employees in HRIS, hard copy, and in electronic employee files.
• Performs monthly audit to reconcile electronic employee files and HRIS file.
• Assist with Career Fair coordination, facilitation, and projects as needed.
• Create and compile reports as needed.
• Work with HR Recruiter to update and maintain Open Positions Detail Report for accurate yearly reporting. 
• Aid in Payroll as needed. 
• Provide as back-up for New Employee Orientation and Human Resources Orientation coordination and facilitation as needed. 
• Provides back-up for other functional areas of Human Resources Department.
• Performs other duties assigned by Assistant Human Resources Director.

Personnel Administration:

• Serves as the primary recipient and processor of organization-wide Personnel Status forms.
• New Hires/Rehires
• Internal Transfers
• Status Changes/Title Changes
• Wage Adjustments
• Terminations
• Position Approvals
• Ensures the timely implementation of database changes from Personnel Status change forms to ensure accurate payrolls.
• Add any necessary payroll adjustments related to Personnel Status change forms to manual payroll adjustment sheet.
• Obtain and manage job descriptions, position codes, and employee groups in HIRS.
• Upkeep and manage Positions module in Human Resource Information System (HRIS).
• Manage positions on James River website and Recruiting Module (ATS).
• Works closely with Weekday Preschool to help process Personnel Status forms, Contracts, Reviews, and manage changes. 
• Processes employee terminations in HR systems, coordinate exit interviews, and prepare termination, exit paperwork, and update payroll manual adjustments sheet as needed.
• Assist with I9 record keeping; to remain in legal compliance.
• Update with FellowshipOne Go employment status.

Requirements

Job Requirements

• High school diploma, Associates degree preferred.
• Two (2) years of administrative experience.
• HR experience preferred but not required. 
• Any equivalent combination of training and experience.
• PC skills including Microsoft Office Suite (Excel, Outlook, Publisher, Word, Planner, and Teams).
• Called to support ministry.

Knowledge, Skills, & Abilities

• Exhibit good judgment, honesty, integrity, responsibility, and punctuality through the utilization of professional work standards. 
• Ability to work in a fast-paced environment while meeting critical deadlines. 
• Knowledge of modern office methods and procedures, filing, telephone techniques, and office equipment; as well as English usage, spelling, grammar, and punctuation. 
• Ability to get along well with others and handle confidential matters.
• Ability to manage time and multiple priorities to meet deadlines.
• Ability to communicate effectively and professionally orally and in writing.
• Must be punctual, pleasant, and tactful with professional appearance and conduct. 
• Exhibit professionalism and always maintain confidentiality. 
• Capacity to interact positively with and provide service to others at all levels within James River Church. 
• Ability to establish and maintain effective working relationships with supervising personnel, coworkers, civic organizations, business professionals, and the public. 
• Must have strong analytical skills and critical thinking skills. 
• Exhibit a spirit of unity.

Code of Conduct and Character

James River Church is Pastor-led and staff driven with board oversight. James River Church staff are considered leaders and ministers of the gospel and therefore agree to the following:

1. Develop and maintain a close personal walk with the Lord including:

 a. Daily devotional time with Lord.

 b. Daily dependence on the empowerment of the Spirit.

2. Develop a strong marriage and family life. This includes:

 a. Communicating and sharing with your spouse.

 b. Spending time together on days off and when extra time is available.

3. Keep personal finances in order with no delinquencies.

4. Attend all regularly scheduled services in the church. Special services and functions will be required as deemed necessary by the Lead Pastor.

5. Maintain a high level of personal integrity, honesty, and confidentiality in dealing both with the staff and congregation.

6. Maintain a Christian outlook and attitude at all times.

7. Maintain loyalty to the staff and church, actively promoting unity within the church.