Job Description:
We are seeking a highly organized and proactive Executive Assistant to support our executive team in ensuring the smooth and efficient operation of our foodservice distribution company. The ideal candidate will have a keen understanding of safety protocols, a commitment to optimizing processes for maximum efficiency, and proficiency in bookkeeping and inventory management. Knowledge of Odoo ERP and CRM is preferred.

Responsibilities:

• Administrative Support: Provide comprehensive administrative support to the executive team, including managing calendars, scheduling meetings, arranging travel, and handling correspondence.
• Safety Compliance: Assist in maintaining compliance with all safety regulations and procedures related to food handling, transportation, and storage. This includes ensuring that all employees are trained on safety protocols and that proper documentation is maintained.
• Efficiency Optimization: Identify opportunities to streamline processes and improve operational efficiency within the organization. This may involve developing and implementing new procedures, utilizing technology tools, and collaborating with various departments to identify bottlenecks and areas for improvement.
• Bookkeeping: Maintain accurate financial records, including accounts payable, accounts receivable, and general ledger entries. Ensure timely processing of invoices, payments, and expense reports.
• Inventory Management: Oversee inventory levels, replenishment, and storage to ensure adequate supply while minimizing waste and obsolescence. Coordinate with suppliers and internal departments to track inventory movements and reconcile discrepancies.
• Odoo ERP and CRM: Utilize knowledge of Odoo ERP and CRM systems to manage customer relationships, track sales activities, and streamline business processes. Provide support and training to team members as needed.
• Problem Solving: Identify and resolve issues or challenges that arise in day-to-day operations, employing critical thinking and problem-solving skills to find effective solutions.
• Communication: Serve as a primary point of contact for internal and external communication on behalf of the executive team. This includes fielding inquiries, relaying messages, and representing the company in a professional manner.
• Project Coordination: Assist in coordinating various projects and initiatives across departments, ensuring that deadlines are met and objectives are achieved. This may involve preparing project documentation, tracking progress, and facilitating communication between team members.

Qualifications:

• Bachelor's degree preferred, with a focus on business administration, logistics, or a related field.
• Prior experience in an executive assistant role or similar administrative position.
• Knowledge of safety regulations and best practices in foodservice distribution.
• Proficiency in bookkeeping and inventory management.
• Experience with Odoo ERP and CRM systems preferred.
• Strong problem-solving skills, communication abilities, and excellent computer skills.
• Strong organizational skills with the ability to multitask and prioritize tasks effectively.
• Ability to work independently with minimal supervision, as well as collaboratively within a team environment.
• Flexibility to adapt to changing priorities and work under pressure in a fast-paced environment.

If you are a proactive individual who thrives in a fast-paced environment, we would love to hear from you. Please submit your resume along with a cover letter detailing your relevant experience.

Job Type: Full-time

Pay: $35,000.00 - $45,000.00 per year

Benefits:

• Flexible schedule
• Paid time off

Schedule:

• Monday to Friday

Work Location: In person