25 Executive Administrative Assistant Jobs in South Bend, IN
SOUTH BEND MEDICAL FOUNDATION is Hiring an Executive Administrative Assistant Near South Bend, IN
Job Description
Under senior leadership, performs a variety of complete, highly responsible, sensitive and confidential office and administrative support functions for the day-to-day operations of SBMF.
- Provides support to CEO and other executive team members to ensure that company goals and objectives are accomplished and that operations run efficiently.
- Uses discretion in identifying critical items, setting up meetings and making scheduling changes with minimal involvement from senior leadership.
- Uses judgment in assessing the urgency and relevance of problems and matters brought to senior leadership.
- Establishes and maintains effective working relationships with external client leadership, Board of Directors, committee members and other key individuals associated with SBMF. Manages communication with and between internal and external client executives on various projects and tasks.
- Plans, coordinates and ensures the executive leadership’s schedule is followed and respected.
- Manages scheduling for CEO and other senior leadership, including agendas, mail, email, phone calls, client management, and other company logistics.
- Coordinates complex scheduling and adjusts calendars accordingly.
- Coordinates, plans and takes minutes for Board meetings, Benefits Committee, Safety and Compliance meetings as well as other meetings as requested.
This position is primarily Monday - Friday (day shift).
All job offers will be based on a candidate's skills and prior relevant experience, applicable education/certifications, as well as internal equity and market data.
Education and Experience:
- Associate degree or equivalent administrative or executive assistant experience preferred.
- A minimum of five years of progressively responsible executive or administrative assistant experience preferred.
- Must possess the skill and initiative to proactively plan for and anticipate the needs of the senior leadership team.
- Must have independent judgment and the ability to make decisions with minimal direction.
- Requires thorough knowledge of office procedures.
- Requires sound judgment and ability to prioritize work to meet deadlines.
- Excellent word processing skills are essential, experience with Excel, Outlook and Power Point is necessary.
- Requires strong interpersonal skills for interaction with internal and external contacts.
For over 100 years, The South Bend Medical Foundation has established itself as a leader in the medical diagnostic industry due in large part to the commitment in the success and professional growth of our employees and our organization.
Our valued employees are just that...VALUED! The South Bend Medical Foundation can offer the opportunity to make a difference in our patient's lives - doing work that means something, that provides purpose and value, both personally and professionally. We offer training opportunities in a variety of areas, excellent benefits and an environment that strives to always put our patients first!"
***To learn more about SBMF, please visit us at www.sbmf.org ***
Company Description
Job Summary
Full Time
$68k-85k (estimate)
05/02/2024
05/15/2024
sbmf.org
SOUTH BEND, IN
200 - 500
1912
NITA GERIG
<$5M
Ambulatory Healthcare Services
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The following is the career advancement route for Executive Administrative Assistant positions, which can be used as a reference in future career path planning. As an Executive Administrative Assistant, it can be promoted into senior positions as an Executive Assistant IV that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Executive Administrative Assistant. You can explore the career advancement for an Executive Administrative Assistant below and select your interested title to get hiring information.
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Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Executive Administrative Assistant job description and responsibilities
Executive assistants will prioritize and filter calls and emails, while also communicating on the behalf of the executives they support.
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The executive assistant must be dedicated to providing a high degree of support to the CEO at all times.
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Collaborate with leaders and other administrative professionals across the organization.
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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Executive Administrative Assistant jobs
An executive assistant must prove to the CEO that they are capable, positive, self-motivated, and organized.
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Start with a good telecommunications system.
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Learn knowledge of general office procedures (e.g., filing, correspondence, scheduling).
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Become Focused and Committed to Deadlines.
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The executive administrative assistant position requires reliability and flexibility.
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Step 3: View the best colleges and universities for Executive Administrative Assistant.
