Goodwill Industries Michiana is Hiring an Administrative Assistant - Transportation - FT Near South Bend, IN
Job Objective:
To assist in the smooth and efficient operation of the Transportation Department by performing necessary administrative duties. The position reports to the Director of Transportation, Facilities & Grounds, who evaluates performance annually.
Essential Job Functions:
Knows and understands the Goodwill Mission: Strengthen communities by empowering individuals and families through education, training and job placement.
Process telephone and electronic requests for home pick-up service and record on pick-up ticket, and reschedule pick-up service, as necessary.
Maintain log of completed pick-up tickets, drop box pickups, and material picked up from all sources, including agents.
Maintain records on store returns and salvage shipped, as well as storage trailer status.
Maintain records on all drop boxes placed and/or moved.
Enter, maintain and distribute daily, weekly, and monthly Transportation, Facilities & Grounds Department reports.
Track and maintain Warehouse inventory.
Prepare Bills of Lading.
Transcribe and publish Transportation department meeting minutes.
Perform general filing and transcription as needed.
Assist with administrative tasks for Production Department as requested.
Update and track time off calendar(s) for Facilities, Maintenance, Production and Transportation departments.
Act as liaison for CTE department for any donated automobiles.
Provide coverage for the Administration switchboard as needed.
Other duties as assigned by supervisor.
Required Skills and Abilities:
Excellent verbal and written communication skills.
Strong interpersonal skills.
High level of organization skills and attention to detail.
Ability to accurately type 60 words per minute.
Proficient with Microsoft Office Suite.
Education and Experience:
High school diploma or equivalent.
Physical Requirements:
Prolonged periods of sitting at a desk and working on a computer.
Must be able to lift 15 pounds at times.
Must be able to access and navigate each department at the organization’s facilities.
Equipment Used:
Computer/internet/email
Printer/scanner/copier/fax machine
Calculator
Other equipment and supplies as situations may warrant.
Environmental Conditions:
Standard office environment.
Industrial plant floor with significant textile dust.