Grade School Administrative Assistant 2024-2025

St. Joseph Grade School

St. Joseph Grade School is seeking a full time administrative assistant to support the school administrators, teachers, staff, students, and families

Responsibilities include:

• Supporting the principal, assistant principal, and director of admissions and enrollment with internal and external communication, calendaring, and other clerical tasks as needed

• Serving as the initial point of contact with families and visitors who come into the school

• Ensuring that student cumulative files and records are maintained and archived as necessary

• Managing daily attendance

• Securing substitute teachers 

• Tracking school expenditures against the annual budget

• Procuring school materials, textbooks, and equipment as deemed necessary by faculty and staff

• Administering and documenting the dispensing of prescription and over-the-counter medication to students

• Monitoring faculty funded sick days in accordance with diocesan policy

Hours: 

7:00 am - 4:00 pm from August 1 - June 15 

Qualifications:

• Proficiency with Google suite (gmail, Google docs, Google sheets, Google calendar)

• Experience using PowerSchool a plus; willingness to learn PowerSchool

• Experience answering phone calls 

St. Joseph Grade School is a K-8 Catholic school in downtown South Bend founded by the Congregation of Holy Cross and dedicated to preparing students to be excellent scholars, faithful disciples, and virtuous servant leaders. We deeply cherish our mission to make God known, loved, and served, and seek faculty and staff members who are eager to help fulfill it. 

While every Catholic educator’s call to teach is unique and personal, at St. Joseph Grade School, we expect all employees to share essential attributes. We seek to hire individuals who are:

• Faith-filled and express their faith with authenticity in our classrooms 

• Hardworking and set high expectations for themselves and their students

• Innovative and develop thoughtful, mission-centered ways to better serve students

• Kind and imitate Christ in their warm, loving interactions with colleagues, students, and families

• Reliable and fulfill all of their duties with professionalism

Finally, we believe that individuals who truly bear these traits will also hunger for growth in their own faith journeys and professional practices, and this openness to personal development is an essential quality of our teachers and staff.

This is a non-management position
This is a full time position
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