Job Description

The Office Manager coordinates office operations and manages a team of volunteers using current technology and stewarding church resources to provide excellent support for communications, facilities, ministry and administrative areas.

This is a part time non-exempt position with a weekly hourly commitment of 30 hours per week. The Office Manager reports directly to the Director of Administration & Generosity.

Primary Responsibilities

• Manage the office, including budget, postage funds, voicemail system, equipment, layout, supplies inventories, vendor coordination, general order & organization of area, in a manner that supports efficient operations
• Provide “receptionist” support to the office including answering phones, greeting, welcoming, assisting and directing all callers and office walk-ins.
• Identify, solicit, develop, train, lead and manage a team of volunteers in completion of office and administrative related tasks and responsibilities
• Provide daily administrative office support such as updating and distributing notices to staff and congregation on events such as births, deaths, hospitalizations, etc., sorting and distributing incoming mail, making copies, folding documents, postage metering mail, etc.
• Provide administrative support in the printing, copying, folding, and mass mailing of major communications materials.
• Provide administrative support in the preparing, copying, folding, and disseminating of bulletins, Orders of Worship, Run Sheets, and other communications material for weekly Worship Services and other events as needed. Provide liaison support to other individuals/groups involved in the Worship/Funeral services (such as lay readers, families having baptisms, etc.).
• Oversee and authorize all requests to use facilities rooms and resources, including providing schedules to Facilities staff, maintaining door access systems, church-wide calendar, contracts, and educating/training users in how to schedule/requests events/rooms. Provide liaison to requesters for facilities other than staff-sponsored events (such as weddings, requests from the community, outside organizations, etc.)
• Provide administrative support to the pastors and leadership committees
• Complete any other duties assigned consistent with the purpose of the position.

Church Staff Responsibilities

• Actively participate and collaborate with other staff members to support the activities of the church
• Embrace and promote the mission, vision, core values and scope of the ministry of Ingomar United Methodist Church
• Create and maintain a culture of encouragement in the workplace
• Implement the Five Practices of a Fruitful Congregation, as an integral element of all duties which are performed
• Create an atmosphere of hospitality and cooperation

Qualifications

• Must share and support the Christian Values of Ingomar United Methodist Church
• Must be compliant with all applicable state and federal clearances
• Strong written and verbal communications skills and the ability to listen to and communicate with people of all ages
• Advanced computer, internet, and office equipment skills required
• Must possess an in-depth knowledge of Microsoft Office tools including Word and Excel
• Experience with identifying, soliciting, training, managing and maintaining engagement of volunteer teams
• Knowledge of church-specific software such as Church Community Builder is preferred, as is Adobe InDesign
• Minimum of 3 years of experience in an office administration role supporting multiple individuals preferred

Job Type: Full-time

Pay: $17.00 - $19.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Health savings account
• Paid time off
• Retirement plan

Schedule:

• Monday to Friday
• No nights

Work Location: In person