249 Office Manager Jobs in Pittsburgh, PA
A-Line Staffing Solutions is Hiring an Office Manager Near Pittsburgh, PA
Pay: $18-$21 an hr | Bi-weekly
Job Type: Onsite in Pittsburgh, PA 15222
Shift Options
- Monday to Friday; 8am-5pm are the standard hours
- Assist with equipment returns.
- Set up new hire workstation with laptop and equipment.
- Clean workstations after each CSR new hire class
- Ensure peripheral equipment is stocked in storage room (i.e., monitors, mice, keyboards, cords)
- Monitor the local Facilities Services mailbox and Service Central queue, responding promptly to inquires.
- Assist with basic, first-level IT support.
- Help to maintain the overall cleanliness and order/organization of the office space.
- Work with the Facilities Services Manager, building management, and outside vendors to arrange for repairs and maintenance of office furnishings, fixtures, equipment and space.
- Support space management activities, including assisting with the coordination of desk moves.
- Support maintenance of local asset inventory listings and floor plans
- Participate in Day 1 orientation for new hires.
- Ensure compliance with Soft Services Standard Operating Procedures and IT Smart Hands Standard Operating Procedures
- Other responsibilities as identified by the FSM which may include work on special projects.
- Escalate questions/concerns to the Facilities Services Manager
- Monitor to ensure housekeeping standards are maintained in meeting rooms.
- Track upcoming meeting room bookings.
- Ensure meeting rooms are set-up as requested.
- Ensure technology is in working order, troubleshoot audio visual equipment issues, coordinate repairs as needed.
- Coordinate and reconfirm room set up and catering, liaise with host regarding special needs (i.e., food allergies), ensure catering presentation meets requirements, appropriately refrigerate and heat food, display signage for specialty foods, discard perishable leftover food, ensure that the room is cleared ahead of the next meeting booking.
- Ensure compliance with the Meeting Room, Catering, Conferencing Standard Operating Procedures
- Develop and maintain strong relationships with caterers and local vendors; monitor performance and escalate questions/concerns to the Facilities Services Manager.
- Mail, Print
- Manage post and courier services to ensure timely collection and delivery, process outgoing mail and courier services procedures, using a computer to process courier mail
- Assist colleagues with using Production Central
- Troubleshoot printer problems.
- Coordinate maintenance of production equipment including printers, binding equipment, laminator, shrink wrap, postage machines, and courier label machines.
- Oversee stationery supplies and stock levels; place/coordinate orders for stationery/general office supplies; maintain appropriate records.
- Escalate Uniflow secure print issues following defined protocols.
- Ensure compliance with Mail, Print, Reprographics Standard Operating Procedures
- Back up to reception when needed.
- 4 years of experience providing general office support in a professional office environment.
- Relevant experience in printing and production
- Solid customer service skills
- Strong interpersonal skills and the ability to deal professionally with clients, vendors, and colleagues on the phone and in person.
- Professional demeanor and appearance (business casual dress attire)
- Ability to adapt to different people, situations and changing priorities with grace and flexibility as well as demonstrating an appropriate sense of urgency.
- Reliable and punctual
- Strong organizational and time management skills, with demonstrated ability to multi-task and prioritize effectively.
- A strong focus on detail and accuracy of work
- Ability to communicate effectively, both verbally and in writing, in business standard English and in local language as appropriate
- Basic knowledge of Microsoft Office suite
- Knowledge of AV equipment and limited technology typically used in a meeting environment.
- Heaving lifting will be required (25 lbs.)
- Occasional overtime may be required.
- Benefits are available to full-time employees after 90 days of employment and include health, optical, dental, life, and short-term disability insurance.
- A 401(k) with a company match is available for full-time employees with 1 year of service on our eligibility dates.
Job Summary
Full Time
Business Services
$73k-96k (estimate)
05/22/2024
07/07/2024
alinestaffing.com
MOUNT PROSPECT, IL
200 - 500
2005
RAYMOND LICHOCKI
$10M - $50M
Business Services
Related Companies
The job skills required for Office Manager include Customer Service, Microsoft Office, Time Management, Presentation, Catering, Communicates Effectively, etc. Having related job skills and expertise will give you an advantage when applying to be an Office Manager. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Office Manager. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Office Manager positions, which can be used as a reference in future career path planning. As an Office Manager, it can be promoted into senior positions as an Office Manager, Senior that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Office Manager. You can explore the career advancement for an Office Manager below and select your interested title to get hiring information.
Similar Jobs
Popular Articles
