Here are the job position details for your review:

Job Title: HSE Administrative Assistant
Pay Rate: $20 to $21.18/HR
Duration: 6 Months
Location: Grand Rapids, MI (Onsite)

Shift - 1st Shift (AM)

Responsibilities:

HR Related Administrative Duties – 25%

• Facilitate management of a time clock system for payroll
• Create new employee personnel files and ensure new hire paperwork completion
• Track the site recognition program and ensure recognition cards are ordered
• Learning Management System Training representative
• Provide Training report updates

HSE Related Administrative Duties-50%

• Support the Electronic Document Management system coordinator's efforts to improve the system by providing feedback on the functionality
• Assist in data entry for sites such as Health and Safety data and tracking systems
• Assist with the development of Job Safety analysis creation/review
• Enter data for Safety observations, Safety Data Sheets (SDS), Near misses, etc…
• Order logistics/production supplies in SAP and Office supplies from determined vendors
• Process logistics/utility invoices (FedEx, labels, etc.)
• Facilitate uniform and safety protective gear orders for current and new hires including uniforms, safety glasses, shoe vouchers, and eyeglasses

Site Level Administration Duties-25%

• Control site gate entry access for visitors, contractors, drivers
• Support electronic document management systems (EDMS) by scanning equipment files/inspection documents into the system.
• Update bulletin boards and employee information monitors throughout the site
• Coordinate the hosting of site events, meals, celebrations, etc.
• Coordinate employee engagement events for Wellness and assist in the coordination of Family Day
• Update bulletin boards and employee information monitors throughout the site
• Assist with the coordination of community outreach events
• Coordinate cleaning activity of site administration areas.

Other duties as assigned-5%

Context and Environment:

• The position will be located on-site.
• Comply with the rules of the specific location as well as the rules set by the business unit (BU)
• Comply with all standard procedures and work instructions, to ensure productivity, quality assurance, and cost-effectiveness.
• Identify and communicate potential gains or possible improvements to the management system.
• Supports the site HES policy and complies with all regulatory and internal requirements
• Participates in HES activities provided by site management (e.g., Behavioral Base Safety, SafeStart, etc.)
• Supports and promotes the reporting of all health, safety, environmental, near-miss, accident, or injury incidents

Education / Qualifications / Work experiences:

• High School diploma or GED
• Strong communication skills (written and verbal). Ability to work with limited supervision.
• Expertise in Microsoft Office and other PC applications. SAP experience desired.
• Ability to work with others internally and externally with professionalism.
• Excellent organizational skills.

Demonstrated Competencies:

• Solid communication and organization skills are required.
• Must have the ability to work independently and focus on detail.
• Must be able to maintain confidentiality.
• Must have the ability to prioritize and organize daily work schedules.

Job Types: Full-time, Contract

Salary: $20.00 - $21.18 per hour

Schedule:

• Monday to Friday
• Morning shift

Application Question(s):

• Please share an alternate email.

Experience:

• Health & Safety (HSE) Data/Policy/sheets: 1 year (Preferred)
• (Data entry/payroll/maintaining files/reports/documents): 1 year (Preferred)
• SAP/ERP/MS Office/Microsoft Office: 1 year (Preferred)

Work Location: In person