Description

About Us

Founded in 1962, Independent Artist Group (IAG) is one of the largest diversified talent agencies in the industry. With offices in Los Angeles, New York, Nashville, and Atlanta, IAG represents some of the most accomplished, celebrated, and award-winning talent, including actors, writers, producers, directors, creators, comedians, musicians, authors, intellectual properties, production companies, artists, social influencers, and lifestyle brands across all media platforms worldwide.

With a cultural ethos of innovation, creativity, collaboration, commitment, diversity, and inclusion, we empower our clients with the tools, resources, relationships, and opportunities that enable them to build their careers and brands across all media platforms. Furthermore, we empower all employees, at every stage, to leverage their talent and potential for the benefit of our clients, the agency, and their own personal growth.

What We Are Looking For

We are seeking a highly organized and detail-oriented Executive Assistant to provide dedicated support to the CEO. The successful candidate will play a crucial role in managing the CEO's day-to-day activities, ensuring seamless operations and fostering a productive work environment.

Responsibilities

• Calendar Management: Effectively manage and prioritize the CEO's calendar, scheduling appointments, meetings, and events to optimize their time and ensure efficient daily operations.
• Travel Coordination: Arrange complex travel itineraries, including flights, accommodations, and ground transportation, while considering the CEO's preferences and business requirements.
• Communication Management: Handle phone calls, emails, and other forms of correspondence on behalf of the CEO, ensuring prompt and professional responses. Maintain a high level of confidentiality and discretion in all communications.
• Document Preparation: Draft and prepare documents, presentations, and reports as needed. Proofread and edit materials to ensure accuracy and clarity.
• Meeting Support: Coordinate and organize meetings, both internal and external, ensuring all necessary resources are available. Prepare meeting agendas, take minutes, and follow up on action items.
• Confidentiality: Uphold the highest standards of confidentiality and discretion when dealing with sensitive information and discussions.
• Relationship Management: Build and maintain positive relationships with internal and external stakeholders, including clients, partners, and industry professionals.
• Special Projects: Assist in the execution of special projects and initiatives as assigned by the CEO, demonstrating flexibility and adaptability.
• Other duties as assigned.

Requirements

Skills And Qualifications

• Exceptional organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Proficient in MS Office suite and other relevant software. 
• Ability to work independently and collaboratively in a fast-paced environment.
• High level of discretion and confidentiality.

Education And Experience

• Proven experience as an Executive Assistant or similar role supporting high-level or C-Suite executives.
• Prior experience in a talent agency or within the entertainment industry is a plus. 

Perks and BenefitsIn addition to the base compensation for this role, IAG proudly offers many additional benefits to employees, including (but not limited to):

• Comprehensive company sponsored health and wellness benefits, including medical, dental, vision, fertility and family planning services, chiropractic and acupuncture care, and life and AD&D coverage
• 401(k) plan with company sponsored quarterly financial planning meetings 
• Robust paid time off, including sick leave, discretionary time off, 12 paid company holidays and a two-week paid holiday at the end of the year
• Employee engagement: lunch & learns, company-wide day of service, employee resource groups (e.g. Women’s Empowerment, PRISM), intramural sports leagues, themed holiday activities (e.g. office-wide trick-or-treating, annual company holiday party, baking competition)

IAG provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.