Do you consider yourself outgoing? Are you detail-oriented and enjoy working with others? Lastly, are you looking to join a growing organization, that offers real opportunities for growth? 

Our client is looking to add an Executive Assistant to their team. This role serves dual functions. Part of your time will be focused on performing administrative tasks, supporting the ongoing management and improvement of the firm’s operations.

The second function is where the GROWTH opportunity presents it self, as you will be working very closely with, and supporting the Business Development team. This partnership will expose you to the ins and outs of Business Development, Sales, and Marketing, and can lead to opportunities in these functions within the organization!

Primary Responsibilities:

• Reception duties and other clerical tasks as assigned
• Expense & Travel Management including bi-weekly expense reporting back-up duties
• Administrative support to team
• Calendar management for team leaders
• Weekly Travel Calendar & Staff Meeting Materials management
• Meeting & Catering Coordination: Organize internal/external meetings including catering, meeting materials, etc.
• Supplies Fulfillment Coordination: Distribute and organize receivables, daily replenish of supplies in respective areas, daily/weekly supplies restock for all printing devices
• Management of internal Telephone Directory
• Mailings: Management of certified mailings of tax filings, distributions, and notifications

Qualifications:

• 3-5 years of administrative assistant experience or similar
• Polished and articulate writing and speaking skills, demonstrating self-confidence and tact
• Extrovert personality, high EQ, good at connecting with others and cultivating relationships
• Self-starter with strong sense of ownership and ability to operate within a close team and independently
• Driven, strong interest in self-development, and high integrity
• High level of maturity and an exceptional work ethic
• Resourceful and detail-oriented with strong organizational skills
• Comfortable in a fast-paced and evolving environment
• Ability to work independently and with team members
• High sense of personal responsibility and accountability
• Desire to be proactive and anticipate the needs of others
• Proficiency in a variety of software applications – Word, Excel, PowerPoint and Outlook
• CRM database knowledge: Experience creating, maintaining and entering information into databases
• Concur (or similar) Travel and Expense platform knowledge
• Knowledge of various conferencing platforms (BlueJeans, Zoom, Teams, etc.