Job Title Administrative Assistant Requisition JR000012429 Administrative Assistant (Open) Location College Park, Dublin - IRL006 Additional Locations Dublin, IRL Job Description The Global Device Engineering (GDE) Administrative Assistant contributes to the day to day activities of the GDE organization as well as the support the various projects that vary in size and complexity, contributing to the success of the GDE group. This individual is responsible for executing business processes that support essential functions of the organization, project deliverables, achieve organizational standards, and help solve operational issues. The position provides the opportunity to support key internal business processes and gain exposure to a variety of functions within the broader Mallinckrodt organization. Essential Functions Internal meeting management: Support the preparation, execution, and follow-up of internal meetings and events, including, but not limited to Meeting coordination & participation Venue management Travel arrangements Catering Budget management Budget process management: Support the budget management process including, but not limited to Purchase order preparation and processing Budget change request process management Monthly spend reconciliation and reporting to Finance Project and process management: Participates in GDE business operations projects supporting the development, implementation, and continuous improvement of standard operating procedures Stakeholder management: Partners with Other functions such as Quality, GPPM, Clinical and Technical Service, etc. to meet company goals Updates and provides organization charts to GPPM and ELT member General office administration – post, couriers, stationery, vendor management Welcome visitors to the office in a polite and professional manner Manage and control the stationery stocks/budget Distribute incoming and outgoing post Book and organize meeting rooms and catering for on-site and remote meetings Knowledge of Concur travel and expense platform to provide support to GDE associates with travel/expenses General Project Support Activities Develop agenda with SME Create and distribute minutes and action items from meeting Plan monthly organizational meetings with VP GDE Create and manage surveys using Survey Monkey College Park Facility Support Support catering company with menus & seasonal promotions in Comhra Café Co-ordination of furniture/equipment orders and online portal, for those working from home Help manage communications from Dublin Site Communication email Work with Facilities to manage/coordinate support requests submitted Provide administrative support to other functions in College Park as required Provide holiday cover for other Assistants when required