Position: Facility Manager

Job Summary

IDEA PCS is seeking a highly productive Facility Manager to oversee the efficient and effective functioning of the school's physical facilities and operational processes. This person will play a pivotal role in ensuring a safe, clean, and welcoming environment for students, staff, and visitors. This position requires strong leadership and problem-solving skills to manage various operational aspects while contributing to the school's overall success.

IDEA is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other characteristic protected by law. We are committed to creating a workplace where all employees feel valued, respected, and empowered.

This position reports to the director of enrollment and business.
Work Hours: 7:30AM - 4:00 PM (30-minute lunch)

Primary Responsibilities:

• Facility Management:
• Supervise and coordinate the maintenance and cleanliness of all school buildings, classrooms, offices, and common areas (including outdoor areas).
• Oversee and manage the scheduling of repairs, renovations, and maintenance tasks, ensuring minimal disruption to school operations.
• Manage the HVAC, plumbing, and the total functioning of the building systems
• Program and maintain building access systems including building alarm, keys, fob and clickers for the building
• Safety and Security:
• Train and manage security team/contractors to maintain and enhance campus security measures, including access control, surveillance systems, and emergency response plans.
• Conduct regular safety inspections and risk assessments to identify potential hazards and implement preventive measures.
• Resource Allocation:
• Manage and optimize the allocation of campus resources, including space, equipment, and supplies, to support various school activities and events.
• Develop and maintain an inventory tracking system for school assets and equipment.
• Vendor and Contract Management:
• Understanding and enforcing contracts with external vendors for services such as cleaning, maintenance, security, and other campus-related functions.
• Ensure compliance with contractual obligations and oversee the performance of contracted services.
• Event Planning and Coordination:
• Coordinate logistics and support for school events, meetings, and special programs, including setup, cleanup, and resource coordination.
• Collaborate with school staff and event organizers to ensure seamless event execution.
• IT Department Oversight
• Manage the school's Information Technology (IT) department, providing leadership and guidance to IT staff to ensure efficient and effective IT operations.
• Collaborate with school administrators and academic staff to identify IT needs and develop strategies for integrating technology into the educational environment.
• Compliance and Regulations:

• Stay informed about local regulations, health and safety standards, and relevant laws pertaining to school facilities and operations.
• Ensure the school's compliance with all regulatory requirements related to campus operations.
• Leadership and Team Management:
• Lead and supervise a team of maintenance staff, custodians, security and other support personnel, fostering a positive and productive work environment.
• Conduct performance evaluations, provide ongoing feedback, and support professional development opportunities for team members.
• Communication and Collaboration:
• Maintain effective communication channels with school administrators, teachers, and support staff regarding campus operations and facility-related matters.
• Collaborate with various school departments to address operational needs and enhance the overall school environment.

Qualifications:

• Bachelor's degree in facilities management, business administration, or a related field preferred (equivalent experience may be considered).
• Proven experience in facilities management, operations, or a similar leadership role.
• Physical Demands:Work requires some strenuous physical exertion including standing, climbing, crawling, and regular lifting of objects over 50 pounds.
• Strong organizational and problem-solving skills to manage multiple tasks effectively.
• Knowledge of safety regulations and best practices related to school facilities and operations.
• Excellent communication and interpersonal abilities to interact with diverse stakeholders.
• Proficiency in using relevant software applications for budget tracking, scheduling, and reporting.
• Demonstrated leadership qualities and the ability to motivate and manage a team.
• Flexible and adaptable, with the ability to respond to changing priorities and situations.
• Takes initiative and ownership over work and thinks proactively about needs and potential issues to ensure effective school operations.
• Pass a background check and adhere to the school's code of conduct and confidentiality policies.

Required Social-Emotional Competencies:

• Demonstrates self-awareness and the ability to recognize and manage one's emotions effectively.
• Exhibits empathy and understanding towards others, fostering positive relationships and a supportive work environment.
• Maintains composure under pressure and handles conflicts or challenging situations with tact and emotional maturity.
• Works collaboratively with colleagues, staff, and stakeholders to achieve common goals and foster a sense of unity.
• Actively listens to others, values diverse perspectives, and encourages open dialogue.
• Builds effective teams, delegates tasks appropriately, and promotes a culture of mutual respect and cooperation.
• Demonstrates openness and flexibility in embracing change (or different ideas) and adjusting to new circumstances or initiatives.
• Adapts quickly to evolving situations and demonstrates a willingness to learn and grow from challenges.
• Encourages innovation and supports creative problem-solving approaches.
• Analyzes complex issues, identifies root causes, and generates creative solutions.
• Applies critical thinking and sound judgment to make informed decisions.
• Seeks input from relevant stakeholders and considers multiple perspectives before arriving at conclusions.
• Receives feedback with an open mind, demonstrating a growth mindset and a willingness to improve.
• Provides constructive feedback to others in a respectful and supportive manner, focusing on professional growth and development.
• Actively seeks feedback from colleagues and stakeholders to enhance performance and effectiveness.
• Communicates clearly, confidently, and respectfully with diverse audiences, including staff, parents, students, and community members.
• Listens attentively, asks thoughtful questions, and seeks to understand others' viewpoints.
• Uses appropriate verbal and written communication skills to convey complex ideas and information effectively.
• Engages in constructive dialogue and debates while maintaining respect and professionalism.
• Expresses dissenting opinions or disagreements tactfully, considering the impact on relationships and the broader goals.
• Demonstrates the ability to find common ground and work towards consensus when faced with differing perspectives.
• :
• Builds and maintains positive and trusting relationships with staff, parents, students, and community members.
• Demonstrates approachability, active listening, and the ability to connect with individuals from diverse backgrounds.
• Cultivates a sense of community, fosters collaboration, and promotes a welcoming and inclusive environment.
• Exhibits determination and resilience in the face of challenges and setbacks.
• Maintains a positive attitude, motivates others, and leads by example during difficult times.
• Demonstrates perseverance in pursuing long-term goals and continuous improvement.
• E:
• Demonstrates high ethical standards and acts with integrity in all professional interactions.
• Maintains confidentiality and handles sensitive information with discretion.
• Upholds professional boundaries and adheres to relevant laws, regulations, and ethical guidelines.

Job Type: Full-time

Pay: $75,000.00 - $85,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Washington, DC 20019: Reliably commute or planning to relocate before starting work (Required)

Work Location: In person