The worldwide automobile industry is facing an era of rapid change arising from the emergence of new technologies and new business opportunities. Hyundai is at the forefront of this change! Hyundai Motor Group (HMG) has established a new strategic organization for innovation focusing on AI, future mobility solutions, new energy solutions, robotics, smart cities, corporate venture capital, open innovation, and advanced automotive technologies. This organization is creating business strategies, conducting strategic venture investments, partnering with other companies on new ventures, pursuing open innovation, and developing plans to launch future businesses in these emerging segments. To date, HMG as made strategic investments in over 30 startups globally.

Hyundai CRADLE Silicon Valley is HMG’s corporate venturing and open innovation organization to develop advanced future automotive technologies and businesses.

Hyundai America Technical Center Inc. (HATCI) is looking for an experienced, reliable and task-oriented Executive Assistant to join the Hyundai CRADLE (www.cradleinc.com) in Mountain View, CA in a contract opportunity. The executive assistant will work directly with executives in CRADLE and will be responsible for performing a number of administrative tasks.

Responsibilities:

Executive Assistant

As an executive assistant, you only support a head of CRADLE, on tasks shown below;

• Calendar Management: Meeting date, time and location coordination, sending and checking Outlook calendar invitations, video/teleconference setup and start, and main contact for the executive members
• Travel Arrangement: Travel itinerary planning and travel requests (TRs), and miscellaneous travel arrangements
• Travel Expenses: Reimbursement request for executives
• Reimbursements: Submit check requests (CRs) for reimbursement expenses
• Daily Support: Support executive members with daily needs
• Meeting Support: Conference room reservations and management, organizing team meetings, taking meeting minutes and distributing

• Travel up to 5% Occasional domestic and/ or international trip required Travel up to 5%

General Administration Support

As a member of Operations Team, you work closely with other operations team members to support several admin tasks mainly described below;

• Office events and team events support: Assist Operations Team with team building activities and managing office environments (e.g., happy hours, holiday decorations/events, activities)
• Support planning and production of CRADLE’s event calendar
• Support ordering, stocking, management, submitting CRs for Office supplies
• Mail services: Receiving, sorting, sending , submitting CRs for FedEx account
• Receptionist: Phone answering, greetings, books/magazine orders
• Office management: Cleaning and maintaining of coffee machines, multi-purpose room and other common areas including eco-zone and kitchen area

※ CRADLE plans to hire a receptionist so supporting receptionist’s tasks (including mail and office supply)will be temporary
Required Experience:

Requirements:

• Associate degree, Bachelor’s degree preferred
• Candidates applying for positions with Hyundai KIA must be legally authorized to work in the United States. Verification of employment eligibility will be required at the time of hire.
• HATCI is an Equal Opportunity Employer including Disabled and Veteran. VEVRAA Federal contractor.

Preferred

• 2 years of executive assistant and administration work experiences
• Experience in SAP is a plus
• Korean language capability is a highly favorable