Job Summary: Receptionist & Office Coordinator

About this position

The Receptionist & Office Coordinator must be able to multi-task and work well in a fast-paced environment.

The Receptionist & Office Coordinator must possess a professional demeanor, understand the importance of customer service, and be willing to take on any task that is asked of them.

A knowledge of Microsoft Office - Word, Excel, PowerPoint and Outlook- is important as the Office Coordinator will be utilizing these programs from time to time.

The Receptionist & Office Coordinator must be able to work well independently and perform catering, meeting prep, some clerical, receptionist, and some administrative tasks while supporting the Executive Administrative staff.

Additional responsibilities for the Receptionist & Office Coordinator include:

 Maintaining the front office/reception area.

 Providing access to the suite as needed.

 Being first point of contact for employees and visitors.

 Ordering and stocking supplies (requires lifting, bending, stretching)

 Maintaining break rooms

 Keep kitchen and common areas clean and tidy (wiping down counters, picking up trash, cleaning up after a catered event/meal)

 Mail and overnight packages (requires lifting, bending, stretching)

 Directly assisting people when appropriate and referring to others when necessary

 Manage the conference and meeting rooms, assist with catering, and provide administrative support for the meeting/conference when required

Qualifications:

 One to three years of experience in an administrative role in a professional office environment, hospitality experience highly preferred

 Excellent multi-tasking, organization and time management skills

 Ability to interact positively with employees and visitors

 Motivated, positive personality with a "can-do" attitude

Responsibilities:

o Reception:

 Cover receptionist desk daily - lunch and breaks

 Cover front desk during - Receptionist desk - vacation, sick days, etc.

 Communicate effectively with the receptionist

o Kitchen/Office:

 Order and stock office supplies

 Order and stock coffee supplies

 Order and stock beverages

 Order and stock breakroom supplies

 Daily restock beverages (requires lifting weight, bending, stretching)

 Daily restock kitchen supplies (requires lifting weight, bending, stretching)

 Daily restock coffee supplies

 Daily restock the snacks

o Office Porter:

 Daily clean and put away any items in sinks

 Daily clean coffee machines (bi-weekly large machine)

 Clean out refrigerator every Friday

 Throughout the day keep tidy, put away and food items before end of business day

o Conference Rooms:

 Throughout the workday, keep all conference rooms tidy

o Catering: (requires lifting weight, bending, stretching)

 Coordinate and set up kitchen and/or conference rooms for breakfasts/lunches/beverages

Job Types: Full-time, Contract, Temp-to-hire

Pay: $19.70 - $25.00 per hour

Experience:

• Microsoft Office - Word, Excel, Power Point and Outlook: 2 years (Required)
• Ordering and stocking supplies: 2 years (Required)
• Maintaining break rooms: 2 years (Required)
• desk daily - lunch and breaks: 1 year (Required)
• Kitchen/Office:: 1 year (Required)
• Order and stock breakroom supplies: 1 year (Required)
• Office Porter: 1 year (Required)

Work Location: On the road