Overview

Job Title: Executive Assistant

Location: Arlington, VA

Type: FTE, onsite in the office 5 days a week, 8am-5pm

Trident Maritime Systems is seeking a top-notch Executive Assistant to join Trident's C-Suite executive! As a leading provider in designing and manufacturing heavy equipment for the maritime and mining industries since 1858, we pride ourselves on delivering quality solutions backed by exceptional customer service.

Summary/Job Description

The ideal candidate will provide top-level assistance for Trident's C-Suite executive. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.

Essential Duties and Responsibilities

Other duties may be assigned, including special projects.

• Support Chief Executive Officer with administrative duties such as domestic and international travel arrangements, meeting coordination, Board of Directors meeting preparations, calendar management, processing expense reports, coding/reconciling purchase card account, event registration.
• Managing Kastle Systems access control account; managing AT&T Collaborate telephone accounts; managing PMI employee parking account.
• Procurement; maintaining office supplies and deliveries.
• Managing day to day operations of the office.

Qualifications

The requirements listed below are representative of the knowledge, skill, and/or

ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Experience in managing multiple priorities, administrative coordination, and logistics
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Strong written and verbal communication skills

Education/Experience

• Bachelor's degree or equivalent experience

Language Ability

• Efficiently write and edit reports, correspondence, policies, and procedures.
• Effectively present information and respond to questions from groups of managers, employees, candidates, and the public.

Reasoning Ability

• Able to problem solve with minimal knowledge or information and effectively utilize resources as needed.
• Skill in organizing data, material, information, or people in a systematic way that can be duplicated.
• Capable of interpreting a variety of instructions furnished in written, oral, diagram, or schedule form. Must be able to formulate logical and objective conclusions from a variety of situations.
• Ability to keep sensitive company information strictly confidential.

Computer Skills

Intermediate proficiency with Adobe Acrobat, Microsoft Office products (Word, PowerPoint, Project, and Outlook), typing and data-entry skills and ability to learn new software’s.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of job the employee is frequently required to sit. The employee may be occasionally required to lift up to 20 pounds. The vision requirements include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment can vary.

Trident Maritime Systems is an EEO/AA employer that offers a comprehensive compensation package and opportunities for growth.

Offers of employment are contingent on and not considered finalized until the required background check and drug test has been performed and the results received and accessed.

Benefits:

• Highly competitive base pay
• Medical, Dental, and Vision benefit programs
• Life Insurance
• 401(k) with company match
• Paid Holidays and Vacation Time