Position Overview

Arlo is in search of an Executive Assistant in support of the OUSD I&S CL&S Support Division.

• Serve as the administrative point of contact to support the CL&S directors as well as government staff personnel in a sensitive compartmented information facility (SCIF).
• Monitor access to SCIF, prepare and maintain essential logistic and security requirements for the SCIF, answer phones, maintain office files and the office filing system, and track action items in the suspense portal.
• Provide correspondence staffing support to action officers for all required correspondence actions, (e.g., formal letters, memorandum, read-ahead briefing/meeting packages, reports, and travel/training/personnel documents).
• Route materials to appropriate offices and manage incoming and outgoing correspondence, mail, and other materials for the office.
• Ensure the leadership’s daily calendar operations are accomplished in a timely, professional responsive manner.
• Arrange for meetings, conferences, and video-teleconferencing, including taking minutes and maintaining invitations attendee contact rosters.
• Provide in-depth advisory services concerning military and civilian human capital management functions on issues such as Joint Duty Assignments, memorandum of agreements, awards and evaluations.
• Assist with the administrative onboarding of incoming personnel to include security awareness and protocols, computer support/connectivity, ensuring relevant staff officer training, etc.
• Prepare and/or oversee travel arrangements for up to ten staff personnel and assist with developing travel reports and travel vouchers upon completion of travel. Travel frequency is dependent upon mission requirements and COVID-10 restrictions.
• Conduct inventory, order supplies, and accept deliveries for the office.
• Develop and update up to twelve office standard operating procedures annually.
• Manage and recommend the allocation of physical space for the office.
• Assist in providing security management support for sensitive activities, sensitive compartmented information (SCI), special access programs (SAP) documentation, and Alternative or Compensatory Control Measures (ACCM) activities.

Required Qualifications

• Must have an active Top Secret clearance with SCI.
• High school diploma with at least seven (5) years of demonstrated DoD administrative experience. 
• Possesses intimate knowledge of OUSD(I&S) goals objectives and direction.
• Provides clearly articulate analysis through both oral and written communication.