Role: Office Coordinator

Grade: 2 - Hourly- Non- Exempt (Overtime Eligible)

Manager: Senior Manager , Workplace Operations

Location: New York, NY

{This role is considered an essential in-office position. Therefore not eligible for remote work}. Come see what’s cookin’ at HelloFresh!

At HelloFresh, we want to revolutionize the way we eat by making it more convenient and exciting to cook meals from scratch. We have offices all over the world and we deliver delicious meals to millions of people.

We are the industry leader in meal-kit subscription services and we’re growing all the time. We have distinct meal-kit services that cater to everyone with the most menu variety in the market, which allows us to reach an incredibly wide population of people.

The HelloFresh team is diverse, high-performing, and international, and our work environment is an inspiring space where you can thrive as a result.

Job Description:

HelloFresh’s Office Coordinator, Workplace Operations will be responsible for supporting key clerical and organization initiatives at our New York City Headquarters.

In this role, you will be focused on tracking & stocking inventory, organizing supplies, up-leveling aesthetics, and assisting your team on in-office projects. You will be energized by this role if you enjoy clean spaces, staying super organized, and working collaboratively.

This is an in office, hourly position.

8:00am-4:30pm - 30 minute lunch - M-F

You will…

• Be a primary onsite resource for the employees at our NYHQ office location.
• Work with building personnel to receive deliveries & support pick up
• Assist in morning setup including resetting office furniture, stocking supplies, and conducting space walk-throughs
• Assist with in-office event set-up and breakdown including lunch catering, happy hours, onsite meetings, and group events
• In partnership with your manager:

o Keep inventory of supplies and order new materials as needed

o Own projects aimed at improved organization of supplies and inventory

o Escalate office-related issues in a timely and professional manner

• Support ad hoc projects aimed at improving office aesthetics and the in-office employee experience

You Are/Have

• A self-starter, able to work independently and driven by an enthusiasm for learning and proactively improving existing processes
• Able to perform the essential functions of the position with or without reasonable accommodation, including:

o Regularly lifting and moving up to 25 pounds, and occasionally lifting and moving up to 60 pounds with or without assistance.

o Stand and walk for prolonged periods.

• This role is not work from home eligible.
• Aesthetics are important, so this person should have a great eye for detail and organization, with very high standards for a neat and organized office.
• Comfortable with getting your hands dirty (literally and figuratively!)
• A customer-focused mindset - in this role every onsite employee is your customer
• An ability to communicate clearly and effectively in both verbal and written form

At minimum, you have...

• One year of office or administrative experience is preferred.
Experience with Excel and/or Google Sheets is required; Adobe Acrobat is preferred
• Must be at least 18 years old.
• Hold a high degree of professionalism
• Demonstrate a high level of confidentiality and discretion working with confidential materials
• Must follow all safety policies/procedures, as well as adherence to PPE/hygiene policies, in cooperation with the supervisor.
• Lift up to 30 pounds

You’ll get…

• Generous parental leave of 4 weeks & PTO policy
$0 monthly premium and other flexible health plans effective first day of employment 75% discount on your subscription to HelloFresh (as well as other product initiatives)
• Collaborative, dynamic work environment within a fast-paced, mission-driven company

It is the policy of HelloFresh not to discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or because they are a protected veteran.