JOB SUMMARY: The Accounts Payable Admin is responsible for providing financial, clerical and reception functions to support the administrative demands of Hebeler’s administrative and production staff.

ESSENTIAL FUNCTIONS:

• Assist Accounting with A/P invoice processing, accurately review, code and process vendor invoices into ERP system, matching invoice with check and scanning into digital archive;
• Performs monthly reconciliations of vendor accounts/statements;
• Maintain vendor accounts while staying in compliance with company policies and procedures
• Makes phone calls and answers any questions from departments or vendors in regards to invoice payments;
• Attend MRR meetings
• Contacts departments to clarify any questionable invoice items, prices, or receiving issues affecting the scheduling of invoice payments;
• Answer Accounting and reception emails in a timely manner
• Open A/R checks, stamp for deposit and complete bank deposit slip:
• Maintenance of W-9 forms, including forwarding requests to vendors and entering completed information in production system;
• Open, sort and date stamp all general A/P correspondence;
• Performs administrative and office support activities;
• Answer incoming calls and re-direct to correct personnel
• Greet, assist and/or directs visitors and general public to the appropriate staff member;
• Maintain Visitor log and badges
• Sort and deliver incoming mail using office mailboxes;
• Monitor and maintain an adequate amount of postage in meter;
• Meter outgoing mail and collect postage due from employees when required;
• Monitor and maintain an adequate inventory of office supplies, including coffee supplies;
• Provide word-processing and secretarial support;

ADDITIONAL RESPONSIBILITIES:

• Performs other duties as assigned or requested by leadership.

SUPERVISORY RESPONSIBILITIES:

• None

EDUCATION AND EXPERIENCE:

• High School Diploma, or equivalent required; Associates Degree in Accounting preferred;
• Vocational training in clerical/administrative assistant studies or;
• Two years verifiable fulltime experience in a fast pace office environment with accounts payable or general accounting experience preferred.

KNOWLEDGE, SKILLS AND ABILITIES:

• Maintain a customer-focused perspective in all activities initiated to ensure that customer needs are successfully met;
• Develop professional and process expertise to provide improved assistance to internal and external customers;
• Have excellent communication skills, both written and verbal;
• Familiar with general office practices and procedures;
• Knowledge of basic accounting principles;
• Intermediate proficiency level in Microsoft Word, Excel and Outlook; as well as Adobe Acrobat and Windows;
• High degree of attention to detail;
• Strong management and organizational skills;
• Able to work independently and prioritize tasks;
• Able to operate a multi-line telephone system, computer, and other standard office equipment;
• Able to handle middle volume calls with courtesy, speed and accuracy;
• Able to maintain effective working relationships with staff and those encountered in the course of work;
• Able to carry out detailed written or oral instructions;
• Able to understand proper handling of all paperwork required in department, including reporting of time;
• Able to manage a number of projects at one time with frequent interruptions;
• Able to function and concentrate in a busy environment.

PHYSICAL DEMANDS:

The physical demands described represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee will regularly sit for long periods; stand, talk and hear in person and by telephone; and use hands to operate, finger, handle and feel office equipment and documentation; and reach with hands and arms. Hands and fingers frequently perform repetitive motion. Occasionally the employee will use arms and hands to balance. The employee is occasionally required to walk, climb, stoop or bend and lift up to 25 pounds.

This job requires close vision and the ability to adjust focus.

Hebeler is an equal opportunity organization. We recruit, employ, train, compensate, and promote without regard to actual or perceived: race (including traits historically associated with race, such as hair texture and protective hairstyles), color, creed, religion (including wearing attire, clothing or facial hair in accordance with the tenets of religion), sex (including pregnancy, childbirth or related medical conditions and transgender status), gender identity or expression, reproductive health decisions, familial status, national origin, physical or mental disability (including gender dysphoria and being a certified medical marijuana patient), genetic information (including predisposing genetic characteristics), age (18 and over), veteran status, military status, sexual orientation, marital status, certain arrest or conviction records, domestic violence victim status and any other status protected by law.

Job Type: Full-time

Pay: From $22.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Physical setting:

• Office

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: One location