Introduction

Do you have the career opportunities as a(an) Executive Admin you want with your current employer? We have an exciting opportunity for you to join HCA Florida Westside Hospital which is part of the nation's leading provider of healthcare services, HCA Healthcare.

Benefits

HCA Florida Westside Hospital, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

• Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
• Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.
• Free counseling services and resources for emotional, physical and financial wellbeing
• 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
• Employee Stock Purchase Plan with 10% off HCA Healthcare stock
• Family support through fertility and family building benefits with Progyny and adoption assistance.
• Referral services for child, elder and pet care, home and auto repair, event planning and more
• Consumer discounts through Abenity and Consumer Discounts
• Retirement readiness, rollover assistance services and preferred banking partnerships
• Education assistance (tuition, student loan, certification support, dependent scholarships)
• Colleague recognition program
• Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)
• Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.

Learn more about Employee Benefits

Note: Eligibility for benefits may vary by location.

Our teams are a committed, caring group of colleagues. Do you want to work as a(an) Executive Admin where your passion for creating positive patient interactions are valued? If you are dedicated to caring for the well-being of others, this could be your next opportunity. We want your knowledge and expertise!

Job Summary and Qualifications

The Executive Administrative Assistant to the Chief Executive Officer (CEO) and the Chief Operating Officer (COO) serves as the primary source of administrative and clerical support for this senior executive hospital position. Principal goals of this position include: (1) efficient scheduling of meetings, appointments, conferences, etc.; (2) effective communications with colleagues, doctors, staff, vendors, patients or the public in person, by telephone, or in writing; (3) following up with designated department managers on the status of assigned projects, due dates, deadlines, etc.; (4) preparation of written correspondence which is appropriate to the purpose and structurally, syntactically and typographically correct; (5) management and simplification of the flow of documents handled by the CEO/COO, including apprising the CEO/COO of all topical issues while directing less demanding issues to other areas of the hospital; (6) the effective management of frequently-changing schedules and priorities.

• Apprises CEO/COO of all topical issues which merit the CEO/COO attention and involvement.
• Assists department managers with special projects as assigned by the CEO/COO.
• Assists the CEO/COO as requested by them and other members of the Senior Leadership Team. Communicates effectively with colleagues, doctors, staff, vendors, patients or the public in person, by telephone, or in writing.
• Directs less demanding issues to other areas of the hospital.
• Ensures all documents submitted for approval meet applicable requirements as to format, content, review and approval of subordinates, etc.
• Follows up with designated department managers on the status of assigned projects, due dates, deadlines, etc.
• Maintains current, organized files for the CEO/COO and, as requested by the CEO/COO, for other members of the Senior Leadership Team.
• Maintains the business calendar of the CEO/COO to enable their attendance to all appointments and responsibilities at the proper time.
• Manages and simplifies the flow of documents handled by the CEO and COO.
• Prepares minutes of assigned committee meetings for Senior Leadership Team in a timely manner.
• Prepares typewritten correspondence, reports and other written communications for the CEO and COO, as requested by the them, for other members of the Senior Leadership Team.
• Correspondence is to be appropriate in language and tone to the business purpose and structurally, syntactically and typographically correct.
• Schedules meetings, appointments, conferences, etc. for the CEO/COO and other members of the Senior Leadership Team as required.
• Identifies role as a team member and works efficiently to achieve goals of team, department, and hospital.
• Demonstrates to patients, family members, physicians, and co-workers courtesy and caring through customer service skills.(Utilizes the Standards of Excellence)
• Demonstrates ability to communicate clearly, directly, and professionally. Does not participate in gossip. (Maintains and enhances self esteem, Listens and responds with empathy, Involves the customer)
• Demonstrates professional behavior in actions and consistently portrays a positive attitude. (Maintains and enhances self esteem, Listens and responds with empathy, Involves the customer).
• Respects diversity of each individual (e.g. patients, families, physicians, and co-workers).
• Manages conflict effectively and/or seeks appropriate assistance from Director or HR to resolve conflict.

What qualifications you will need:

• Four years secretarial experience; office management experience preferred.
• Excellent writing, speaking and interpersonal skills.
• Analytical and interpretive skills.
• Ability to handle stress, multiple simultaneous tasks and changing priorities.
• Sufficient knowledge of and facility with computers to utilize effectively word processing, spreadsheet, hospital information system and other computerized tools.

HCA Florida Westside Hospital is a 250-bed medical center and healthcare complex. Our facility was founded in 1974. We offer the latest in minimally invasive spine and colorectal surgery. We are one of nine Joint Commission-certified centers in the United States for minimally invasive colorectal surgery. Our Comprehensive Stroke Center is certified by the Agency for Health Care Administration (ACHA). We are certified as a Thrombectomy Capable Center by the Joint Commission. We are a teaching and research facility. We offer Graduate Medical Education (GME) programs in podiatry, surgery, and internal medicine. We are committed to expanding and improving every facet of the organization. We devote significant time and resources to enhancing our facility, staff, and medical care. Our medical services and compassionate care, illustrate why we are one of the leading healthcare facilities in South Florida. At HCA Florida Westside Hospital, we care like family! Join our family-oriented team of more than 1,200 professionals and nearly 750 physicians.

HCA Healthcare has been recognized as one of the World’s Most Ethical Companies® by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.

"Bricks and mortar do not make a hospital. People do."- Dr. Thomas Frist, Sr.
HCA Healthcare Co-Founder

If you are looking for an opportunity that provides satisfaction and personal growth, we encourage you to apply for our Executive Admin opening. We promptly review all applications. Highly qualified candidates will be contacted for interviews. Unlock the possibilities and apply today!

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.