1 Administrative Secretary 2-Child Nutrition Job in Florissant, MO

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Administrative Secretary 2-Child Nutrition

Hazelwood school district

Florissant, MO | Full Time

$40k-51k (estimate)

1 Month Ago

Administrative Secretary 2-Child Nutrition

$40k-51k (estimate)

Full Time 1 Month Ago

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Hazelwood school district is Hiring an Administrative Secretary 2-Child Nutrition Near Florissant, MO

POSITION TITLE:Administrative Secretary 2

REPORTS TO: Department Director/Asst. Director of Child Nutrition

POSITION SUMMARY: Performs a wide variety of secretarial, clerical and administrative duties to assist and support a Director or Asst. Director of an administrative department in accomplishing the functions assigned to his/her area of responsibility. Normal work hours 6:30 am-3:00 pm, Monday – Friday. 12 month position.

POSITION START DATE: JULY 1, 2024

FUNCTIONS OF THE JOB

Essential Functions

Performs the major clerical functions assigned to the office; answers and screens incoming phone calls, types correspondence and required reports, maintains records and files.

Inputs and maintains data in one or more computer systems to track various functions.

Assembles data and materials required for meetings; types, proofreads, makes and distributes copies; makes any necessary meeting arrangements.

May gather and/or track information or perform other administrative functions necessary to prepare and submit reports required by various government agencies.

May perform various tasks associated with financial matters of the district, such as; payroll, billing, collection, disbursement and/or deposit of monies, payment of bills; maintaining required records.

Coordinates arrangements (or assists) with administrative functions necessary to support various district functions or events.

Initiates purchase orders as may be required for supplies, equipment for the office and for the kitchens or for special functions that are the responsibility of the office.

Enters work orders internally and externally for equipment repair.

Makes travel arrangements and tracks and processes expense reimbursements for office.

Responds to various parents, teachers, students, and administrators’ inquiries and provides information and assistance necessary to meet their needs.

Handles department communications, responding daily to parent inquiries and problems, district personnel requests for information and school kitchen reports of equipment breakdowns requiring work orders for repairs/replacements.

Check telephone for employee call-ins each morning and record in attendance record. Call substitutes to cover for employee absences each morning. Maintain daily attendance records.

Maintain Professional Development (PD) tracking record for all food service employees. Follow up with Director/Assistant Director quarterly, if necessary, to ensure all PD is completed by the end of March each academic year.

Process meal applications daily which includes (but not limited to): verify information on application, send letter of approval or denial to parent/guardian; responds to parent questions regarding application. Organize, print, and mail Direct Certification letters to parents. Maintain meal application files.

Assists Director with meal application verification each year.

Bills appropriate parties for Food service activities provided. Follows up for payment if necessary.

Assist Director in creating and distributing monthly department newsletter.

Other duties as assigned.

Marginal Functions

Assists other administrators as necessary to cover for absences or complete special projects.

Physical/Visual Activities or Demands:Physical/visual activities or demands that are commonly associated with the performance of the functions of this job.

Sitting, walking, standing, talking, hearing, stooping or crouching to access file drawers.

Normal mental attention with clarity of vision at 20 inches or less as well as 20 feet or more required.

Nominal physical effort required ranging from moving very light (1 to 5 lbs.) items by hand to rarely moving light to average (5 to 60 lbs.) boxes of paper and other supplies with assistance.

Environmental/Atmospheric Conditions: Environmental and atmospheric conditions commonly associated with the performance of the functions of this job.

Normal office conditions.

Position Qualification Requirements:

Knowledge: Working knowledge of administrative secretarial practices, accounting, and standard office procedures; operation of office equipment such as a personal computer, printer and copier; and related, highly specialized, software requiring some advanced skills knowledge. Equivalent to high school plus additional training. Working knowledge of Microsoft Word and Excel and Google Drive applications Sheets and Docs.

Experience: Over 3 years up to and including 5 years.

Skills and Abilities which may be representative but not all inclusive of those commonly associated with this position

Apply commonsense understanding to carry out instructions furnished in written, oral or diagram form. Problem-solving skills involving several concrete variables in or from standardized situations.

Perform the basic functions of arithmetic; add, subtract, multiply and divide all units of measure. Compute ratio, rate and percent. Draw and interpret bar graphs.

Perform reading, writing and speaking at a basic level.

Able to work independently with minimal supervision.

Strong organizational skills.

Machines, Tools, Equipment and Work Aids: This may be representative but not all inclusive of those commonly associated with this position:

Personal computer and related software, calculator, fax machine, photocopier.

License(s)/Certification(s) required: None required.

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees may be required to follow other job-related instructions and to perform other job-related duties as requested, subject to all applicable state and federal laws.

Certain job functions described herein may be subject to possible modification in accordance with applicable state and federal laws.

"Commonly associated" is not intended to mean always or only. There are different experiences that suggest other ways or circumstances where reasonable changes or accommodations are appropriate.

All activities, Demands, Conditions and Requirements are linked to Essential Job Functions unless marked with an asterisk which denotes linkage only to marginal function(s).

Original Evaluation

Revised by

RCL - 4/99