Position Objective

Company Overview:

The Harvard Companies include entities working to serve the business community in the janitorial and protection services areas. Harvard Maintenance and Harvard Protection are two of the largest and fastest growing, privately owned providers of high quality janitorial and security services in the United States. We are an industry leader and are well known for our innovative thinking and entrepreneurial spirit. Our success over the last fifty years stems from Harvard's Inverted Pyramid®, which recognizes that our front-line employees are the most important people in our organization. The Inverted Pyramid® ensures that our employees feel valued, are given the tools to be successful, and are empowered to execute in their roles. People are also at the center of our Core Values. Our People First core value clearly states that “we are a family organization that promotes respect and embraces diversity”.

Job Summary:

The Sr. Payroll Accountant will be responsible for the payroll treasury function including ACH processing and check printing. Position will partner with the accounting team to reconcile and ensure all payroll transactions are properly recorded. Position will collaborate with the Payroll Manager & Payroll Director in developing best practices and procedures for the payroll department.

This is a great opportunity to learn and contribute to the development of one of the largest and fastest growing privately owned providers of high-quality managed services in the United States.

Essential Duties and Responsibilities

• Process and print payroll direct deposit/live checks
• Prepare, update and process general ledger payroll files, taxes (federal, state & local)
• Ensure compliance with governmental payroll tax laws
• Spearhead union audits, external and internal audit requests as needed
• Process payment of union dues
• Research state and local tax requirements
• Update payroll system with state, UC, and local rates
• Responsible for payroll liability GL reconciliations
• Assist with Ad hoc payroll projects
• Partner with Manager & Director of Payroll to document SOPs and develop internal controls.

Knowledge and Skill Requirements

• Bachelor’s degree
• Extensive knowledge of payroll functions including preparation, balancing, internal control, and payroll taxes
• Comprehensive knowledge of US payroll including Federal, State and Local tax setups
• Minimum of 3 to 5 year’ experience processing multi-state payroll for large employee base
• Strong organizational, problem-solving, analytical and time management skills
• Effective written and oral communication
• Proficient use of Microsoft Office Suite including Outlook, Word, and Excel
• Knowledge of Blackline is a plus
• Acute attention to detail
• Proven ability to handle multiple projects and meet deadlines
• Commitment to customer service

Compensation

Harvard is offering a competitive salary structure including benefit package with medical, dental, life, and long-term disability (LTD) insurance along with 401K Savings Plan.

EOE/M/F/D/V