11 Construction Administrative Assistant Jobs in Dubuque, IA
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Gronen is Hiring a Construction Administrative Assistant Near Dubuque, IA
Gronen is a full-service community centered, development, construction, real estate brokerage, and property management company who is experiencing growth across all of its divisions. Gronen is seeking an experienced Administrative Assistant to assist in its construction division. Gronen is a leader in historic rehabilitation and new construction.
Position Summary:
Reporting directly to the Project Managers, the Administrative Assistant provides accounting, administrative, and development support to the Project Managers, as well as upper management.
Essential/Primary Responsibilities:
- Create AIA Pay Request monthly draws and prepare spreadsheets for project draws
- Write and file meeting minutes, meeting agendas, purchase orders, change orders, and AIA Contract Documents
- Log and file invoices using company accounting software (SAGE 100 CONTRACTOR)
- Schedule meetings with project leaders, clients, and subcontractors
- Monitor and update budgets as needed
- Organize and set up conference room(s) and other meeting spaces for project meetings
- Update insurance documents and W‐9s
- Assist in the preparation, assembly, distribution, and management of project bid documents, including Request for Proposals, Construction Documents, Scope of Work, Alternates, and project access information
- Contact subcontractors during the bidding process
- Perform other administrative duties and clerical tasks as assigned
Successful candidates for this position will be:
- Excellent and professional communicator who is perceptive and intuitive
- Ability to swiftly shift attention from one project to the next
- Adept at filing, organizing, and managing project files and project logs
- Organized and flexible
- Familiar with construction terminology
- Process oriented
- Team player and contributor
- Active listener
- Able to prioritize
- Motivated
- Familiar with major MS Office platforms, emphasis on Excel
- Experience in Procore a bonus
Job Type: Full-time
Pay: $16.00 - $20.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Education:
- High school or equivalent (Preferred)
Experience:
- Administrative Experience: 1 year (Preferred)
Work Location: In person
Job Summary
Full Time
$38k-49k (estimate)
03/30/2024
05/17/2024
gronen.com
<25
The job skills required for Construction Administrative Assistant include Accounting, etc. Having related job skills and expertise will give you an advantage when applying to be a Construction Administrative Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Construction Administrative Assistant. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Construction Administrative Assistant positions, which can be used as a reference in future career path planning. As a Construction Administrative Assistant, it can be promoted into senior positions as an Administrative Assistant II that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Construction Administrative Assistant. You can explore the career advancement for a Construction Administrative Assistant below and select your interested title to get hiring information.
If you are interested in becoming a Construction Administrative Assistant, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become a Construction Administrative Assistant for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Construction Administrative Assistant job description and responsibilities
The construction administrative assistant also performs general office duties such as setting up filing systems, data entry, typing, copying, ordering office supplies, and other administrative tasks for special projects.
03/25/2022: Providence, RI
A construction administrative assistant provides clerical support to a project manager, contractor, or another construction professional.
03/17/2022: Minneapolis, MN
The assistant may also be responsible for ordering supplies, scheduling appointments, and maintaining records.
04/19/2022: Greenville, MS
Provide assistance to Construction Managers and Project Manager for required reports, logs, and other tools.
03/25/2022: Brownsville, TX
Help to ensure that project contracts, bids, and government applications are completed and filed on time.
04/11/2022: Bismarck, ND
Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Construction Administrative Assistant jobs
Protects organization's value by keeping information confidential.
04/24/2022: New Orleans, LA
Process Subcontractor/Vendor agreements and change orders.
02/27/2022: Colorado Springs, CO
As a result, some administrative assistants may be reassigned to other types of work, such as estimating or cost analysis, which are expected to grow over the decade.
02/28/2022: New York, NY
Build and maintain positive relationships with customers/internal contacts by consistently providing outstanding customer service.
04/26/2022: Ann Arbor, MI
Ensure that compliance requirements for the job are met.
02/23/2022: Alexandria, LA
Step 3: View the best colleges and universities for Construction Administrative Assistant.
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