TITLE: Accounts Receivable Specialist

DEPARTMENT: Finance/Administration

REPORTS TO: (Accounts Receivable Supervisor)

JOB LOCATION: Hybrid/Remote

FLSA: Non-Exempt

JOB STATUS: Full Time

AVAILABILITY: ASAP

POSITIONS SUPERVISED: None

Vaccination Requirement: 
As of October 29, 2021, we are requiring all Greenwich House and Barrow Street Nursery School new hires to be fully vaccinated against COVID-19 prior to the start date.

About Greenwich House: 
Founded in 1902 as a settlement house to help New York’s increasing immigrant population adjust to life in a new country, Greenwich House today offers a variety of programs and approaches that continue to provide thousands of New Yorkers with health and wellness supports, education and personal enrichment, and skills building and cultural experiences.

Position Summary 
The Accounts Receivable Specialist is responsible for all facets of accounts receivable management including keeping track of all incoming payments and making sure they are accurately posted to the accounts. Provides analytic support and communicates with program staff across the organization pertaining to reconciling and recording of payments.

Responsibilities

• Post and record all incoming payments (cash, check, credit card payments etc.)
• Reconcile daily bank deposits against payments in the system
• Make bank deposits 2-3 times per week
• Sort and process incoming payments received by mail 
• Investigate the source of unidentified payments to ensure they are posted to the correct accounts
• Coordinate with department staff to ensure correct financial coding of payments
• Create and prepare client invoices 
• Track and manage open receivable balances
• Monitor and collect accounts receivable by contacting clients via telephone, email, and mail
• Research credit balances to identify overpayments
• Analyze financial records for accuracy
• Ensure confidentiality and security of financial files
• Communicate discrepancies to management
• Assist with audits and month-end closing 
• Perform other duties as assigned by supervisor

Qualifications

• High school diploma or equivalent required, associate degree or higher preferred

• 2 years of relevant experience working in an accounting field

• Effective analytical and problem-solving skills

• Understanding of basic accounting principles

• Excellent communication skills

• Ability to prioritize and manage multiple projects

• Proficient with Microsoft Excel

 Reasonable Accommodations Statement
To perform this job successfully, a successful candidate must be able to perform satisfactorily each essential duty. Reasonable accommodations may be made to enable qualified candidates with disabilities to perform these duties. 

Equal Employment Opportunity 
Greenwich House is strongly committed to the principle of equal employment opportunity for all individuals. All employment decisions and administration of all personnel policies are without regard to an applicant or employee’s actual or perceived race, religion, sex, age, national origin, creed, color, gender, sexual orientation or affectation, gender identity or expression (including transgender status), predisposing genetic characteristic, genetic information, pregnancy, ancestry, ethnicity, citizenship, alienage, military or veteran’s status, physical or mental disability, status as a victim of domestic violence, stalking offense and sex offenses, marital status, partnership status or any other status protected by federal, state or local law.