Position Summary (Primary Function)

Facilitates the efficient operation of the Maintenance department by performing a variety of clerical and administrative tasks. This position must operate with a considerable degree of organization, independent judgment, confidentiality, and initiative. This position serves as a positive advocate for the department and contributes to departmental goals by accomplishing related duties as required.

Responsibilities (*Essential Functions)*

· Answers and transfers phone calls, screening when necessary.

· Welcomes and directs visitors and clients.

· Maintains filing systems as assigned.

· Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.

· Responds to and resolves administrative inquiries and questions.

· Maintains work order system for daily task as assigned.

· Assists with gathering quotes from vendors, coding invoices and preparing purchasing card statements.

· Coordinates and schedules travel, meetings, and appointments for managers or supervisors.

· Prepares agendas and schedules for meetings.

· Records and distributes minutes or other records for meetings.

· Maintains office supplies and basic shop supplies.

· Coordinates maintenance of equipment with staff or vendors

· Responsible for any other duties as may be assigned by supervisory and management staff.

Education Requirements (Evaluation Factors: Skills, Education, Experience, Ability)

· High school diploma or GED required. Associate’s degree in business or related field of study preferred.

Experience Requirements

· At least two years administrative support experience.

· Administrative experience working at a trade shop (electric, HVAC, carpentry, heavy equipment repair, etc.) preferred.

Skills and Abilities

· Excellent verbal and written communication skills.

· Excellent interpersonal and customer service skills.

· Proficient in Microsoft Office Suite or related software.

· Excellent organizational skills and attention to detail.

· Basic understanding of clerical procedures and systems such as recordkeeping and filing.

· Ability to work independently.

Supervisory Responsibility

· None

Licenses Required

· Valid driver’s license.

Certification Required

· None

Latitude/Independent Judgment/Accuracy

· The Maintenance Manager and/or Maintenance Supervisor establishes workflow for the position. This position requires skills in prioritization, organization, discretionary judgment, verbal and written communications and interpersonal relations and the ability manage multiple projects simultaneously.

· Discretion must be exercised when handling confidential information.

· Reasonable care for equipment/process will prevent damage.

· Responsible for own work but must coordinate work with others.

Working Conditions

· This is a full-time position that works Monday through Friday from 8:30am until 5:00pm.

· Physical Demand – Little physical effort required. Some lifting, carrying, walking, standing, pushing, pulling, stooping, and kneeling requirements necessary up to 20% of the time. Sitting required 80% of the time.

· May be required to life up to 15 pounds.

· Mental and/or Visual Demand - Mental and visual demands vary with function performed. Consistent mental attention needed to monitor workflow and respond efficiently.

· Attentiveness to work procedure will reduce potential risk of minor injury in certain work areas.

· Exposed to normal office environment and normal industrial environment.

· Exposed to weather elements on occasion.

Job Type: Full-time

Pay: From $21.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person