Graham Personnel Services is seeking an HR Administrative Assistant for a company in Kernersville.

Temp to hire opportunity $20 / hr, 1st shift HR experience preferred

The Administrative Assistant will support both the Senior HRBP and Director, Training and Development with all clerical duties such as filing, scanning, setting up meetings and events, scheduling trainings, creating documents, creating power point presentations and forms, data entry into our HR system and Learning Management System.

• Data entry as needed.
• Prepares and maintains general HR Department filing and scanning.
• Scans documents and efiles in corresponding drives.
• Support & coordinate registration & attendance for on-demand training or live training events.
• Coordinate schedule, instructors, and / or materials for training events.
• Work with the Director, Training & Development to manage data on training programs including cost and attendance / completion reports.
• Retrieves incoming mail from mailboxes and distributes the mail, process outgoing mail, process any outgoing FedEx packages and / or distribution of incoming FedEx packages.
• Will help cover main Receptionist for daily breaks and / or lunches as scheduled and during trainings, vacations, leaves of absence or when they call off sick.

Answers heavy phones and directs callers as needed.

• Assist guest and vendors as needed.
• Codes HR department invoices and submits to Senior HRBP timely for payment.
• Tracks purchases for HR and enters onto the HR budget as requested.
• Participates in HR staff meetings.
• Attends webinars and trainings as assigned by Senior HRBP.
• Assist, as requested in organizing meetings including preparing meeting room, setting up refreshments, and maintaining facilities when needed.
• When requested by Senior HRBP, will coordinate employee events including retirement parties, picnics, potlucks, luncheons, company sponsored events, flu clinics, training classes and special programs when needed.
• Work with Senior HRBP in decorating the facility, including the lunchrooms, for special occasions and holidays.
• Must be able work overtime as required.
• Adheres specifically to all company policies and procedures, Federal and State regulations, and laws.

Required Experience :

• Three (3) to five (5) years of previous experience in an administrative role.
• Must be comfortable using a phone system with multiple lines and paging as needed.
• Experience in clerical work, data entry, data auditing, and report writing.
• Must have a high level of integrity as proven personally and professionally.
• Must have strong working knowledge of Microsoft Office applications, specifically Excel, and PowerPoint.

Last updated : 2024-03-22