Selection Process Nº: 176963-6

Salary: USD $61,745 per annum, plus benefits

Contract Type: Indeterminate (Full-time)

Term Details: This position is a Locally Engaged Staff position, subject to the Terms and Conditions of Employment for LES in USA.

Job Function: Administrative

Classification: LE - A2

Location: The Consulate General of Canada in Denver

Number of Vacancies: 1

Closing date for application: 29 May, 2024 at 23:59 UTC/GMT -7:00

Summary of Duties:

Under the general supervision of the Consul/Program Manager (Foreign Policy and Diplomacy Service - FPDS), the Program Assistant supports the whole FPDS team by:

• Planning, organizing, and providing logistical, budgetary, and administrative support for travel, meetings, incoming delegations, conferences, receptions, and other events;
• Reviewing and preparing correspondence;
• Assisting with the administration of budgets and finances, including processing payments and budget monitoring and forecasting;
• Maintaining efficient office filing systems and an inventory of relevant reference materials and key contacts; and
• Other duties as required.

The FPDS Program Assistant will work closely with the FPDS, International Business Development (IBD), Consular, and Common Services teams at the Consulate, the Canadian network of Consulates in the United States, and relevant Government of Canada and provincial departments and agencies to coordinate activities and initiatives. The candidate will demonstrate a strong ability to think innovatively around program delivery; plan effectively in a highly demanding environment; develop and engage a network of external partners; work independently in a proactive, accountable manner; and communicate effectively.

Area of Selection:

This selection process is open to all applicants legally residing in the Denver region at the time of appointment. Candidates must be legally authorized to work in the United States.

Please note that the Consulate General of Canada in Denver does not sponsor work authorizations directly or indirectly.

The Government of Canada is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered based on merit. Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture. Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies.

ESSENTIAL QUALIFICATIONS

Candidates will initially be screened against the Essential Qualifications relating to education, language* and experience.

Candidates must clearly demonstrate when applying to the position how they meet each of these essential qualifications.

*Language will be assessed further during the process.

Education:

Candidates will be required to provide proof of the completion of their education.

• A degree or diploma from an accredited university or college. An equivalent combination of education, training, and/or work experience will be considered in place of a degree/diploma.

Language:

• An advanced proficiency in written and oral English.

Experience:

• Experience in office management including providing administrative support;
• Experience in financial administration, such as tracking budgets, preparing expense and hospitality/travel claims, data input, and producing routine financial reports;
• Experience using Microsoft Office suite software (e.g., Word, Excel, Outlook, SharePoint, PowerPoint, etc.) and internet research; and
• Experience organizing meetings, tours, and/or events.

RATED REQUIREMENTS

The Rated Requirements are part of the essential qualifications and are relating to knowledge, abilities and competencies. Methods of assessment for rated requirements may include, but are not limited to, a written examination, an oral interview (online pre-recorded/live or in-person), role-play, practical tests, and/or presentations.

Competencies:

• Organization and coordination;
• Initiative and action orientation;
• Judgement and discretion; and
• Client orientation.

Abilities:

• Ability to communicate effectively orally and in writing;
• Ability to plan, prioritize, organize, and complete work, with attention to accuracy, details, and deadlines;
• Ability to work independently in a proactive, effective, and accountable manner; and
• Ability to work effectively as part of a team.

Asset Qualifications:

Preference may be given to candidates who meet the Asset Qualifications. Where applicable, candidates must clearly demonstrate how they meet any asset qualifications.

• The ability to communicate effectively in French both orally and in writing.
• Prior work experience in a diplomatic mission, in government, or in a large international organization; and
• Knowledge of the basic structure of the Government of Canada, including the mandate of Global Affairs Canada.

Operational Requirements:

• This position is based at the Consulate General of Canada in Denver, located in downtown Denver, Colorado. The successful candidate will need to live in Colorado and report to the office at least three (3) workdays per week, subject to modification based on operational requirements.
• Normal hours of work for this position are in accordance with Locally Engaged Staff regulations of 37.5 hours per week. The successful candidate must be willing to undertake occasional overtime on evenings, weekends, and holidays, including travel, as required.

Conditions of Employment:

Conditions of employment must be met or complied with before being appointed to a particular position, and are to be maintained throughout the employment while being the incumbent of this position.

- Valid work authorization: Ability to obtain and hold a valid work authorization covering the entire employment period.

- Security screening: Obtain and maintain a Reliability Status (security level) which includes a criminal and credit background check from the Government of Canada covering the entire employment period.

Special Request from Mission / Additional Comments:

We offer a competitive salary, generous leave, 12 weeks of paid parental leave and a strong benefits package that includes medical, dental, long term disability and a retirement savings plan. Please find a summary of our benefits package and information on employment eligibility at: Jobs at our offices in the United States (international.gc.ca)

Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture. Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies. Canada’s strength is diversity and it has played a key role in Canada’s history and development. Because of this, the Consulate General of Canada in Denver values diversity, equity, and inclusion in our workforce.

How to Apply

• You must submit your application using the "Apply online" function. Only applications submitted via VidCruiter will be considered, unless a valid reason is presented and accepted prior to the closing date.
• Do not include personal data such as; age, date of birth, gender, marital status, family status, religion or a picture in your application form, CV nor cover letter (as required). Please only include information relevant to the vacancy as requested in the job poster.
• You must clearly demonstrate in answering the screening questions how you meet the education and experience factors listed in the essential and asset qualifications. You must provide specific examples to demonstrate clearly how you meet the qualifications. Global Affairs Canada cannot make any assumptions about your studies nor experience. Simply saying you have the required qualifications or listing your current duties will not be sufficient. Instead, you must provide concrete and detailed examples that clearly explain where, when, and how you gained the experience. No additional information will be sought beyond what you submit in your online application.
• Candidates may be required to upload a CV and/or a cover letter in English or French. These documents may be used as a secondary source to validate the answers to the screening questions.
• Applications which do not include all of the requested documents or information and/or which are not received by the closing date will be rejected.
• Candidates who are unable to submit their application due to technical difficulties must report these to LES-E-Recruitment-WSHDC@international.gc.ca prior to the closing date. Failure to do so will result in the application being rejected.

Important Notes

• Only applications submitted in one of the official languages of Canada will be accepted (English or French).
• The language requirement for this position is identified under the essential qualifications (language). In consequence, the assessment process for this vacancy will be conducted in English.
• Communication for this process will be sent via email. It is the responsibility of the candidates to ensure accurate contact information is provided and updated as required.
• Candidates must provide an email address that accepts email from unknown users and regularly check their email, including spam folder.
• Reference checks may be sought for candidates who succeeded all of the assessments.
• Please note that the Consulate General of Canada in Denver does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs.
• Before an offer of employment can be made, successful candidates must provide a local residence address as proof of residence in the specified area of selection. This information is necessary to issue a letter of offer.
• As recently announced by the Government of Canada, the Policy for Mandatory Vaccination: Canada and the Mission Network is suspended as of June 20, 2022. The Government of Canada will continue to assess the need for additional public health measures, including the possible reintroduction of a vaccination mandate at a later date.
• We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please contact us at LES-E-Recruitment-WSHDC@international.gc.ca to request specialized accommodation. All information received in relation to accommodation will be kept confidential.
• The results of this selection process may also be used to establish one or more pools of fully or partially qualified candidates for similar term, indeterminate, part-time or full-time openings at the Consulate General of Canada in Denver which might arise following the completion of this selection process.
• For Canadian citizens/residents and Canadian dual nationals, please note that it is your responsibility to enquire with the Canadian Revenue Agency about any possible taxation implications linked to an employment with the Government of Canada.

Job Type: Full-time

Pay: From $61,745.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday
• No weekends

Work Location: In person