Receptionist/Administrative Assistant Job Description

We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude who will be responsible for greeting clients and visitors to our office and answering, forwarding and screening all phone calls in a professional manner. Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance in person, via phone and/or e-mail, and generally being a helpful and positive presence in the workplace.

Receptionist/Administrative Assistant Responsibilities:

• Answering phones in a professional manner, and routing calls as necessary.
• Providing real-time scheduling support by booking appointments and preventing conflicts.
• Handling office tasks, sorting and distributing mail, filing, and grading.
• Maintain polite and professional communication via phone, e-mail, and mail.
• Greet clients and visitors with a positive, helpful attitude.
• Managing filing system.
• Updating paperwork, maintaining documents and word processing.
• Helping organize and maintain office common areas.

Receptionist/Administrative Assistant Requirements:

• High school diploma or associate’s degree.
• Warm personality with strong communication skills and ability to multitask.
• Proficient computer skills.
• Consistent, professional dress and manner.
• Punctual and strong timekeeping skills.
• Excellent written and verbal communication skills.
• Multilingual preferred (language preferred: Mandarin).
• Have a valid drivers license.

Job Type: Part-time

Pay: $18.00 - $19.00 per hour

Expected hours: 20 – 25 per week

Benefits:

• Flexible schedule

Schedule:

• Day shift
• Monday to Friday

Application Question(s):

• How many hours a week would you like to work?
• Are there any weekdays between 10am-4pm that you cannot work?

Education:

• High school or equivalent (Preferred)

Experience:

• Customer service: 1 year (Preferred)

Language:

• Mandarin (Preferred)

Work Location: In person