Office Management:

• Independently provide confidential administrative and day-to-day operational support delegated to the assigned administrator.
  • Schedule appointments, and coordinate meetings
  • Prepare correspondence independently or from instructions; drafts, prepares, and edits a wide variety of materials.
  • Organize and maintain physical and electronic files and records, including sensitive and confidential information.
  • Handle incoming and outgoing communication, including emails and phone calls, with discretion and professionalism.
  • Arrange travel itineraries and accommodations as needed.

Project Support:

• Compiles information and data from a variety of sources for reports and assists in the preparation; conducts research as required.
• Maintain efficient tracking of tasks and projects to ensure timely completion for the business of the division.
• Monitor and track operational activities, ensuring compliance with established guidelines.

• Prepare, review, and edit documents, including policies, procedures, and reports.
• Maintain accurate records and documentation related to operational activities.
• Generate regular reports on operational performance or compliance metrics.

• Performs other duties as assigned

MINIMUM QUALIFICATIONS:

• Associate degree with 3 years of recent experience supporting a manager or above

• 5 years of recent experience supporting a manager or above

• Proficiency in office software

• Collaborative Contributor: the willingness and ability to work effectively with others towards common goals and objectives.
• Service Focused: a commitment to providing excellent service and prioritizing the needs of others.
• Proficiency in thriving within fast-paced settings, adept at swiftly adapting to changing demands and priorities.
• Capacity to efficiently handle a substantial workload and projects independently or with minimal supervision.
• Skillful in employing creative thinking and responding promptly to urgent situation or events, ensuring efficient and effective resolutions.

DIVISION/LOCATION: Business Office/ Kenosha Campus
COMP GRADE: 27
FLSA DESIGNATION: Non-exempt
START DATE: ASAP

CONDITIONS OF EMPLOYMENT:

• Candidates must be legally authorized to work in the United States on a permanent basis. Verification of employment eligibility will be required at the time of hire. Visa sponsorship is not available.
• Employment is contingent upon an acceptable background
• Flexibility is needed to accommodate day, evening and weekend student & business needs

To provide equal employment, advancement, and learning opportunities to all individuals, employment and student admission decisions at Gateway will be based on merit, qualifications, and abilities. Gateway will not discriminate against any employee, applicant for employment, student or applicant for admission, in any program or activity that it operates, on the basis of race, color, national origin, ancestry, sex, sexual orientation, creed, religion, political affiliation, marital status, parental status, pregnancy, disability, age, membership in any reserve component of the armed forces, union affiliation, arrest and conviction record, or any other protected category under applicable federal law (link is external) and , including but not limited to Title IX, Title VI/VII, and the Wisconsin Fair Employment Act.

Gateway Technical College is an Equal Opportunity/Access Educator/Employer operating under an Affirmative Action Plan. Reasonable accommodations will be provided for qualified individuals with disabilities. If you have a disability and need special accommodation for the application process, please contact the Office for Equal Opportunity and Civil Rights at 262.564.3062 (Wisconsin Relay 711) or compliance@gtc.edu.

Violations of this policy can be reported at (civil rights) or (sex-based discrimination and sexual misconduct).