This position provides business support for administrative management in one or more areas to include budgeting, contract management, procurement, travel, invoicing or HR activities. The position requires individuals to work independently with minimal supervision and to work effectively as part of a team. Individual must provide business management support to large FSI School/Center organizations that operate at the school, division, program, and course levels. Must have outstanding organizational skills and a meticulous attention to detail; an ability to communicate effectively and professionally in writing and verbally; demonstrated initiative and willingness to continuously develop new skills; and an ability to work with multiple management level and supervisory staff and manage competing priorities, meet deadlines, and follow through on projects. The position requires a strong customer service orientation, good judgment, discretion and flexibility. The ability to handle confidential material with tact and discretion is essential.

Duties and Responsibilities:

• Analyze established and existing processes and suggest methods for streamlining and improving operations.
• Establish and update standard operating procedures for the administrative unit.
• Contribute to the formulation of the annual and mid-year financial plans.
• Develop data, reports, narrative and draft supporting justification in support of financial planning.
• Set up and maintain detailed spreadsheets to monitor, track and project funding.
• Prepare budget and financial documents and transactions including, but not limited to travel authorizations and vouchers, requisitions, reimbursements and honoraria.
• Monitor spending, generate reports from the financial system, and prepare budget reports, charts, grafts and presentations.
• Create and maintain spreadsheets and/or databases for status tracking of contract positions, including status of pending requests and time off.
• Work closely under the direction of the COR to support contract administration responsibilities.
• Ensure contract status documents are maintained in a current and accurate manner; maintain COR e-filing system.
• Manage assigned tasks in accordance with approved internal processes.
• Handle confidential and/or personnel sensitive material and information with tact and discretion.
• Provide program support to complex FSI School/Center organizations that operate component levels (Schools/divisions/programs/courses)
• Maintain time and leave records for the assigned area and serve as back-up timekeeper for other areas.
• Maintain recurring internal reports, office equipment listings, correspondence controls, and training plans.
• Assists with budget reports, data calls, and memos to show Fiscal Year (FY) needs, changes, and requirements
• Manage the division-wide scheduling of courses, assignments, and rooms
• Work with the Registrar’s office to provide program support by requesting creation, modification, and cancellations of Course Sections and/or Course Codes
• Serve as first point of contact for students and as a liaison between SAIT/BT and the Registrar’s office
• Respond to and coordinate all requests for on-demand training
• Provide office support by managing supplies, room reservations, and work orders
• Manage third-level approval requests for course enrollment
• Designated E2 Travel Arranger for BT staff
• May receive assistance in the performance of special assignments.

Basic Qualifications:

• Bachelor’s degree
• Three years’ experience working in an office environment.
• Experience performing work in support of federal budget processes.
• Experience performing work in support of federal contract administration

Minimum Qualifications:

• Familiarity with the federal budget process and duties will include assisting with budget functions such as review of funding commitments
• Ability to obtain and maintain a Secret clearance
• Ability to independently prioritize in order to meet competing deadlines
• Ability to work collaboratively and productively as part of a team
• Experience working in a highly diverse cultural setting
• Excellent verbal and written communication skills in English
• High level skills in Microsoft Outlook, Word, Excel, and PowerPoint; database and spreadsheet management experience required.
• Strong written and oral communication skills
• Ability to work collaboratively as a member of a team
• Strong organizational skills and the ability to meets deadlines
• Strong customer service skills
• Ability to present yourself professionally in a government environment and to inspire confidence with those with whom you have contact

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

GAP Solutions provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job us at recruiting@gapsi.com. You will need to reference the requisition number of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a requisition number will not be returned.