We are looking to hire an Administrative Assistant that will support all aspects of administrative practice, including legal and non-legal processes with focus on exceptional client service Job Responsibilities • Prepare and draft correspondence, memos, and legal documents according to legal staff and firm requirements using word processing and document management systems • Prepare and process outgoing correspondence through email, regular mail/overnight delivery, or fax; arrange for specialized mail or courier services as required • Monitor, organize and prioritize ongoing client projects • Handle administrative tasks such as reimbursements, as well as coordinate travel, meetings, and conference calls including IT and facilities set-ups • Assist assignments with technology needs and use firm technology to complete tasks • Organize and maintain files, both electronic and physical, within the guidelines set by the firm • Proofread and edit documents to ensure appropriate formatting, grammar, punctuation, and spelling, creating a finished product that is processed for attorney, client or court consumption • Answer, provide assistance during, and appropriately direct telephone calls for legal assignments as needed • Manage scheduling of meetings, appointments, due dates, client-related activities, and case dates on electronic calendars for multiple legal assignments • Maintain data in integrated databases that contain client and matter information for multiple legal assignments including, but not limited to, the contact management system, document management system, the docketing system, the time and billing system, the knowledge management system and the electronic mail system complying with established Firm/Practice Group policies and procedures • Maintain positive relations with external clients, internal clients and co-workers and contribute to the team structure to assist with overflow All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran