Purpose:

The Latitude Hilton Head Accounting Administrative Assistant supports the administrative and accounting workflow of the Latitude Bar & Chill, Lifestyle and Homeowner Association accounts payable activity.

Key Responsibilities and Accountabilities:

Food & Beverage Operations

• Coding invoices in accounts payable system.
• Create manual invoices for billing House Account (Marketing/Lifestyle) activity.
• Analyze bank statements weekly to ensure all invoices are processed in accounts payable system.
• Assist with monthly management report.
• Data management for month end financial report and coordination with general ledger team
• Manager Purchase Card (P-Card) reconciliation
• Monthly petty cash reconciliation
• Sales cash deposit recording
• Set up new vendors.
• Prepare credit applications.
• Prepare and present open payables weekly report for payment processing.
• Vendor management
• Daily sales report from POS system.
• Other projects that may be assigned by supervising manager or regional director.

Homeowner Association Operations – Lifestyle

• Submitting invoices in accounts payable system.
• Manage musician invoice processing SOP.
• Analyze Lifestyle account bank statements weekly to ensure all invoices are processed in accounts payable system. Record Debit Card activity for lifestyle bank account.
• Other projects that may be assigned by supervising manager or regional director.

Technical competencies:

Education/Training:

• Associates degree with concentration in accounting business or marketing preferred, or equivalent combination of education and experience

Experience/Knowledge/Abilities:

• Must possess strong administrative background
• Must have strong editing and proofreading abilities
• Microsoft office and publisher knowledge and ability to create and edit documents
• Strong working knowledge of customer service principles and practices
• Ability to prioritize work with minimum supervisor
• Excellent interpersonal, office management and communications skills
• Self-starter with excellent communication, interpersonal and customer service skills

Computer Literacy:

• Must be tech and web savvy and able to navigate back office programs
• Intermediated proficiency in Microsoft Windows software

Special Requirements:

• Physical demands include ability to lift up to 50 lbs
• Standing, sitting, walking and occasional climbing
• Required to work at a personal computer for extended periods of time
• Talking on the phone for extended periods of time
• Ability to detect auditory and/or visual emergency alarms
• Ability to work extended/flexible hours, weekend, and attend events as required
• Have fun!!! FINS UP!

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

DISCLAIMER: This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.