Falmouth Middle School seeks a qualified administrative assistant for a busy school office. The successful candidate has a friendly demeanor and interacts positively with the public. Previous experience in a similar work setting with comparable responsibilities is preferred. QUALIFICATIONS: A 4-year combination of education training or experience in office clerical support work, which includes working knowledge of bookkeeping, records management, administrative support functions, and experience with using automated systems (absence management, student information/attendance, purchasing).Ability to communicate professionally and effectively with staff, students, parents, visitors, and callers.Remain calm in stressful situations and adapt to changing situations and priorities.Work independently, prioritize, and manage multiple tasks effectively.Demonstrate a high level of proficiency in office and computer skill applications including, but not limited to, Google Drive, Google Docs, Google Sheets, and MS word/excel.Apply organizational and other professional skills to manage the work and overall office environment for effectiveness and efficiency.Maintain strong attention to detail.Maintain a positive attitude and willingness to learn.Maintain confidentiality.
Experience with PowerSchool student information system is desirable. PERFORMANCE RESPONSIBILITIES: Type a variety of memos, correspondence, reports, forms, brochures, and related materials from notes or rough drafts.Answer telephone, greet the public, refer people to appropriate school personnel, answer routine inquiries.Receive, sort, and distribute incoming mail.Assemble materials, prepare reports, and submit to the appropriate individuals in a timely manner.Process employee attendance and payroll forms and accompanying reports.Maintain, process, and prepare student attendance reports.Operate and manage office equipment systems, including but not limited to computers, copy machines, phones, etc., and arrange for the maintenance of same.Manage and oversee school activity fund cash accounts (receipts, expenses, bank recs).Assist in the preparation of budgets; prepare and process purchase orders, invoices, and related materials; recommend future expenditures on support items such as supplies, equipment, and related materials.Assist Principal and Assistant Principal in scheduling school activities, daily announcements, and dismissals; maintain school calendars; schedule appointments as needed.Any other duties deemed appropriate by the building administrator. Falmouth Public Schools are located in three buildings on a 100-acre K-12 campus in Falmouth Maine, a coastal community bordering the city of Portland. Our campus features extensive fields, trails, gardens and hoop houses, and rich opportunities for collaboration between schools.
Equally important is our commitment to ensuring that all members of our community feel known, respected and appreciated as we work to fulfill our District Mission: Navigating Creative Pathways to Courageous, Compassionate, and Fulfilling Lives. ADDITIONAL: Falmouth Public Schools is committed to promoting diversity, multiculturalism and inclusion. We encourage qualified applicants regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Pay commensurate with education and experience (Admin Assistant/Ed Tech scale).
Current contract on website, new contract in negotiations for Fall 2024. A generous and comprehensive benefits package is included (100% single health and dental, life, District-share retirement plan, prof dev support, (12) paid holidays, vacation/sick/personal days)APPLICATION DEADLINE: The deadline to apply is May 31, 2024.