General Aviation Maintenance Company seeks fulltime Administrative Assistant.

Qualifications -

• High School or equivalent with some related experience with general administrative duties, and data entry skills. Must be organized and detail oriented.

Responsibilities-

General overview

• Efficient operation of the office. This involves customer service, phones, updating shop orders.

Work Order Management

• Keep work orders in TFBO current and up to date.
• Assist in preparing estimates for customers.
• Maintain communication with management regarding all incoming services that are scheduled.
• Collect time cards and accurately record data into TFBO.
• Update fuel usage log into TFBO daily.
• Maintain physical copies of work orders (Current and Archived)
• Build new customer records and create customer profiles in TFBO.

Customer Relations

• Send annual inspection reminders to customers.
• Follow up with customers on deferred items.

General Office / Clerical Duties

• Answer phones and transfer calls to the correct department or take messages as necessary.
• Process incoming mail and distribute it accordingly.
• Maintain office supplies inventory and place orders when needed.
• Maintain a clean and orderly workspace.
• General office cleaning.

Administrative assistant to Management

• Assist with scheduling and informing all employees of meetings.
• Assist with scheduling meetings with customers and vendors.
• Assist with special projects and research.
• Compile company performance reports.

Job Type: Full-time

Pay: $14.00 - $18.00 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Education:

• High school or equivalent (Preferred)

Work Location: In person