Experience:

5 to 7 years of relevant work experience.

Job Summary:

The Executive Assistant will provide high-level administrative support to our executives in the Shreveport office. This person must be able to provide and lead support to both internal and external parties with a high level of professionalism and in a manner that reflects positively on the organization. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

Responsibilities:

Job responsibilities include:

General:

• Use initiative/judgement to solve unexpected issues & accomplish misc. tasks assigned by Jim or Thomas
• Provide project cost accounting from Ajera from previous projects (for profitability) to assist with new proposals for similar projects.
• Finalize all proposals and obtain appropriate original signatures.
• Request Certificates of Insurance from Tyler (Cindy) upon client request
• Document storage (digital & anything printed) relative to proposals.
• Backup secretary/reception (does not include phones)
• Notify Jim and Thomas when state registration for PE License is up for renewal.
• Check state registrations for individual engineers, as well as the company.

Proposals:

• Prepare proposal drafts for Jim/Thomas markup. (Proposal Request Form is available, but not normally used)
• Include as much detail as possible from email, plan sheets, other support documents.
• Email final proposals to Client. Track pending proposals.
• Review/evaluate Client agreement/contracts before presenting to Jim or Thomas.

Business/Office Services:

• Coordinate company cell phone replacement as required, get approval from Jim/Thomas & CFO, and notify A/P Manager.

Marketing:

• Assist Marketing Team as required to respond to RFP/RFQ requests. Mostly supply relevant projects and project descriptions from project managers.

Human Resources:

• Greet candidates scheduled for interviews. Present job descriptions with technical and physical qualifications.
• Be a point of contact for new hires for any questions they may have that are HR related or otherwise.
• Help insurance agents, 401K advisors, or other benefits partners when they come for meetings and lunch and learns.
• Help coordinate with Tyler for in office trainings and events.
• Be a resource for Employee Navigator help.
• Help relay HR related issues and questions to Tyler.

Education/Requirements:

• Bachelor’s degree preferred.
• Excellent computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel)

• Deltek Ajera experience preferred but not required.

Benefits:

• Work from home policy

• Flexible work schedule that allows for half-day Fridays

• Generous Paid Time Off policy

• Seven paid company holidays

• Employer paid Medical and Dental plan for employees and partial paid Medical plan for dependents.

• Optional supplemental plans include vision, accident & wellness, and cancer policies.

• Enhanced matching 401(k) plan. Maximum match equals employee contribution of 6%, with company match of 7% (6% match additional 1%).

• Mileage reimbursement that follows the IRS reimbursement rate