Job Summary:
The Executive Assistant-VP performs administrative and clerical duties for VP, of Patient Care Services and also functions as a resource person for management and staff.
Education:
Required:
Associate Degree in Business or Office management or comparable combination of education and experience.
Preferred:
Medical Terminology
Experience:
Required:
Minimum of five year's progressively responsible secretarial / administrative experience. Strong working knowledge of computer applications (Word, Excel spreadsheets, PowerPoint, Outlook).
Preferred:
Prefer individual with the overall knowledge of the health systems organization, policies and procedures.
Licensure:
Required:
Preferred:
Department Position Summary:
Assists the VP, of Patient Care Services with planning, organizing, coordinating and implementing administrative functions and special projects. Serves as a liaison between executive staff, directors, managers, physicians, staff, sales representatives, patients and patients' families. Performs administrative and clerical duties for VP of Patient Care Services. Attends administrative meetings, takes notes, transcribes the notes into meeting minutes and distributes appropriately. Attends meetings, in-services, educational programs, and functions as requested. Refers comments, suggestions, and complaints from customers and staff confidentially. Handles all incoming mail and distributes appropriately. Answers all incoming telephone calls and responds in a prompt manner. Assists VP of Patient Care Services contracts, agency contracts and monthly check requests. Competent using the RiskPro reporting system. Assists with legal files. Coordinates travel arrangements. Knowledge of EMC forms, to include how to access them and maintain all policy and procedure manuals. Remains current with appropriate templates and procedures that are standard for EHS. Word processing, Excel spreadsheets, telephone skills, ability to communicate effectively with all types of people and personalities. Knowledge and ability to use multi telephone, computer, typewriter, Dictaphone machine, adding machine/calculator, VCR, laminator, and copy/fax machine. Understands several aspects of the PeopleSoft software. Ability to use and access the intranet for ordering office supplies, accounting forms, physician order sets, policies and procedures, and HCL learning and training. Orders office supplies and knowledge of the ordering process. Ability to work under stress and numerous interruptions throughout the day. Must be able to work with minimal supervision.