Our legal client is seeking an Executive Assistant to join their Chicago team on a Direct Hire basis. Ideal candidates will be driven, organized and proactive with 5 years of high level executive-level support.

Location: Downtown Chicago (hybrid)

Pay: $65K-85K (Depending on years of experience)

MAIN DUTIES AND RESPONSIBILITIES include:

• Provides superior client service with internal and external clients displaying a proactive, "can do" attitude when meeting individuals, answering telephone calls, and acting on behalf of the lawyers.
• Efficiently reconciles and processes expenses.
• Reviews inbox, diary entries, calendar and other items to classify business and personal expenses.
• Reviews Chrome River and American Express Card to allocate expense items.
• Obtains receipts from lawyer or other means if available.
• Collaborates with internal or external resources to address all outstanding Chrome River or AMEX items within payment window, running inquiries when necessary.
• Actively manages timekeepers’ diaries. Creates draft entries based on knowledge of lawyer activity, review of inbox, diary entries or other knowledge.
• Edits and reviews entries to ensure conformity to best practices. Proactively manages lawyers to ensure entries meet submission deadlines.
• Composes, edits and proofreads correspondence, presentations and other documents. Demonstrates exceptional technological/document production skills.
• Proactively coordinates internal/external meetings with limited direction. Arranges proper logistics based on meeting requirements (visitor offices, conference room, video conference and dial-in number, as appropriate).
• Applies best practice when arranging travel, manages airline check-in and boarding passes for assigned lawyers (when appropriate).
• Assist with printing, scanning, copying/binding, filing, notary services, document preparation and package shipment.
• Manages multiple calendars and supports scheduling requirements across multiple lawyers, clients, offices and time zones.
• Monitors attorney’s inbox. Organizes and cleans up Outlook folder structure. Ensures client/matter related documents and emails are stored in FileSite Workspaces.