We are looking for a friendly and organized individual to join our team as our Office Assistant! As part of the team, you will be responsible forproviding essential administrative support to our office. You will be the go-to person for all kinds of tasks, from answering phones and filing paperwork to organizing meetings and helping with projects. You will be the face of the office, providing friendly and professional customer service to everyone who visits. With your excellent organizational skills and attention to detail, you'll help keep the office running smoothly. This will be an hourly position located in the Midland office M-F from 8AM-5PM.

Office Assistant responsibilities include:

• Greet visitors and direct them to the appropriate person/department

• Handle incoming phone calls and route them to the appropriate person/department

• Manage the reception area by ensuring that it is organized, clean, and professional 

• Provide general office support such as copying, filing, and data entry 

• Coordinate customer service activities, such as responding to customer inquiries and requests 

• Schedule and confirm appointments and meetings 

• Monitor and order office supplies and equipment 

• Process incoming and outgoing mail 

• Manage the front desk area to ensure efficient operations

• Assist with operational projects as needed

• Provide support with onboarding new hires

• Manage all maintenance requests for multiple buildings

• Communicate all IT issues with 

• Perform administrative assistance to executive management team

• Support the sales team with customer quote preparation when needed

• Partner with Safety Team on filing projects

• Cross Trained/Back Up for Internal Operations

Requirements:

• Proven experience as an Office Assistant or Front Desk Administrator

• Excellent communication and interpersonal skills 

• Ability to manage multiple projects in a fast-paced environment

• Ability to multi-task and prioritize duties 

• Proficiency in Microsoft Office (Word, Excel, Outlook) 

• Knowledge of office equipment, such as computers, copiers, scanners, and fax machines 

• Detail-oriented and organized 

• Ability to take initiative and work independently 

• Ability to work with a team in a collaborative environment 

• Ability to handle confidential information with discretion 

• Experience with office management tasks such as scheduling, filing, data entry, etc.