Job Description

Job Req ID

23969

Work Type

Hybrid

Department

Eaton’s IS VEH EMB division is currently seeking a Administrative Assistant. This position is a hybrid work opportunity based at our Southfield, MI facility.

The Administrative Assistant will be responsible for providing administrative support to Eaton’s Southfield, MI leadership team and facility.

The expected annual salary range for this role is $52499.97 - $76999.96 a year. This role is also overtime eligible.

Please note the salary information shown above is a general guideline only. Salaries are based upon candidate skills, experience, and qualifications, as well as market and business considerations.

What you’ll do :

• Manage calendars for leadership team members including scheduling meetings, resolving conflicts. Ensure recurring and annual meetings are scheduled.
• Partner with other administrative assistants to manage the coordination of meetings (both in person and remote) for small and large global audiences ensuring physical infrastructure or digital processes are ready to go.

This includes coordinating small and large events with visiting senior management and customers.

Support vice president of Human Resources to schedule and organize all senior leadership team meetings and workshops; capture key notes & action items;

follow-up with action owners between meetings

• Coordinate domestic and global travel arrangements and logistical planning, including processing of visas and passports as needed.
• Utilize technology and software programs to collaborate with leaders and teams to create, update, and edit materials for meetings, programs, and other events.

Provide administrative and technology support using the current version of Microsoft Office and other project software packages.

Provide administrative support for key initiatives including strategic planning, profit plan, organizational capability assessment and special projects.

Provide administrative support in confidential and sensitive situations.

Prepare monthly reports, expense reports, presentations and processing of invoices utilizing Eaton’s internal systems and tools.

Coordinate monthly reports including data collection and formatting. Organize files and retrieve documents (electronic and hard copy) in compliance with legal and regulatory requirements, Eaton’s policies, and business needs.

• Support the onsite eMobility team as needed with varied and ad hoc administrative support needs
• This role offers a hybrid schedule with Monday, Friday optional work-from-home days and Tuesday, Wednesday, Thursday onsite at Eaton Southfield campus.

Occasional weeks may require more days onsite due to unique events or meetings.

Role may require occasional travel (less than 10 percent).

Qualifications :

Required Basic Qualifications :

• Minimum of a High School Diploma or GED from an accredited institution
• Minimum of four (4) years administrative work experience
• Minimum of four (4) years experience using Microsoft Office 365 products inclusive of Excel, PowerPoint, SharePoint, and Teams.
• Minimum of two (2) years experience scheduling business travel and managing expense reporting
• Must be legally authorized to work in the United States without company sponsorship both now and in the future
• No relocation is available for this position. Only candidates that reside within 50 miles of Southfield, MI will be considered.

Preferred Qualifications :

Prior experience supporting executive level leadership

Skills :

• Learning agile and willing to adopt and master recent technology and software packages
• Exceptional organizational and time-management skills
• Diligence and urgency in completing tasks accurately and efficiently
• Ability to effectively manage confidential information and data
• Strong people skills and ability to communicate with tact and professionalism to all levels of the organization and across a culturally diverse population
• Ability to remain calm and flexible when facing changing priorities and timelines
• Comfortable working independently and seeking support and additional information as needed

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Last updated : 2024-04-23