Your Tasks

• Provide daily administrative support and perform daily scheduling activities for our Operations and R&D team. 
• Manage a wide variety of complex and confidential situations by exercising discretion and independent judgment.
• Manage schedules, arrange meetings with other departments, organizations or clients.
• Events planning and coordination with administrative assistants within other divisions.
• Review timesheets for R&D, Project management and installation supervisor staffs.
• Book domestic and international travel plans working with the Durr travel agency and program.
• Upload, manage and submit expense reports for Durr employees.
• Interact with other executive staff, management and employees to support their needs and address their concerns.
• Draft, review and revise correspondence, e-mail, reports and multi-media presentations.
• Perform language translation of document utilizing Durr provided software - languages include German, Italian, Swedish and English.
• Scheduling responsibilities will include generating cases within a Customer Relations Management software to plan and record assignments in support of internal and external customers. Manage schedule updates and collect site requirements for a team of ten installation supervisors. 
• Receive requests from internal and external customers and process the request efficiently and appropriately.
• Work closely with customers to define scope of work and schedule demands to assign proper technician to work order.
• Gather support documentation from team members to provide clear definition of assignment requirements to technicians.
• Create Service Requests outlining EH&S needs, and other site requirements.
• Manage schedule changes and available resources.
• Gather and compile and store site records after assignments have been completed.
• Occasionally generate reports and other documents in support of department team members.

Your Skills

• Two or Four Degree in Business Administration or related field.
• Certified Administrative Professional.
• Thorough knowledge of MS Office Software, Word, Excel, PowerPoint.
• Excellent communication and organizational skills.