Assistant Property Manager

Job Description

• Maintain a professional image and attitude in keeping the objective of the company and residents’ welfare.

• Prepare and maintain complete resident files.

• Maintain general office files.

• Assist in advertising preparation for Market Limits.

• Type letters and memos.

• Assist in showing units and screening applicants.

• Assist in scheduling vacant units for refurbishing and occupancy.

• Assist in maintenance work order system and in following purchase order procedures.

• Assist in maintaining the required purchase order logs for each property.

• Prepare late notices and notices to pay rent.

• Order office supplies within established budgeted guidelines.

• Maintain tickler files for annual apartment inspections.

• Assist in keeping the apartment condition and status chart up to date.

• Assist in typing or maintaining monthly/weekly reports and analyses.

• Assist in collection of rents and preparation of receipts and deposits to the Corporate office.

• Assist in adherence to Employee Handbooks.

• Work with Attorney and Manager regarding legal proceedings.
• Assisting in maintaining all required inventories for project supplies and equipment

• Maintain records of rental levels of comparable units in surrounding areas.

• Answer the phone pleasantly and professionally.

• Maintain courteous communication with residents, applicants, and representatives of other companies.

• Strong organization skills.

• High School education.

• Accurate typing.

• Accurate use of adding machine and other office equipment.

• Full-time secretarial experience (related field preferred).

• Well groomed.

• Ability to work well with and understand the problems of residents.

• Ability to assist the Manager in his/her duties.

• Capable of assisting in the performance of the Manager’s duties in his/her absence.