444 Operations Assistant Jobs in Boston, MA
Dutech Systems is Hiring an Operations Assistant Near Boston, MA
Boston,MA
DatePosted : 3/1/2024 6:31:01 AM
JobNumber : DTS101765957JobType : W2
Skills: Office Administration, Microsoft Office Suite, Communication Platforms (SharePoint, Zoom), DocuSign
Job Description
- Welcome guests: offer top-tier service, directing visitors to relevant offices or personnel, triage calls and emails.
- Coordinate general office operations: oversee office inventory supplies, key card access, participate in new hire training on operations, and mail room logistics (organize deliveries, shipping, mail distribution & postage).
- Oversee recycling and shredding programs.
- Process department invoices.
- Contribute to internal newsletter, develop and maintain department SharePoint page, update internal documents.
- Provide support for Zipcar and Blue Bike programs.
- Communicate building and equipment issues to Operations Manager and Building Management.
- Support staff and external events: organize catering, production, entertainment, and guest speakers.
- Assist in preparation for Council Meetings and Executive Committee Meetings.
- Assist MAPC’s digital workflow for processing contracts, including signature facilitation.
- Communicate with DocuSign and Seamless Representatives to relay needs, organize multidepartment meetings to address issues, and assist in training staff.
- On occasion, support external meetings by providing general event assistance; may involve travel to locations in metro Boston where meetings are being held.
- Assist staff members with miscellaneous administrative projects and short-term research tasks.
- Other duties as assigned.
RATE: $20.58 - $25.54 Per Hour
QUALIFICATIONS:
Successful candidates for this position will demonstrate all or most of the following:
- Excellent customer service skills and strong oral and written communication skills.
- Know of Ability to originate and complete assigned tasks on own initiative is a plus.
- Proficiency in the MS Office Suite (Word, Excel, PowerPoint, Outlook, Teams,) is required.
- Excellent written, oral, presentation, and interpersonal communication skills are required.
- Ability to work with minimal supervision and respond well to change in business needs in a multifaceted, fast-paced, environment is required.
- In-depth experience with operating and communication platforms (SharePoint, Zoom,).
- Ability to identify, streamline and make recommendations to improve administrative processes and procedures.
- Ability to work on multiple tasks and tolerate frequent interruptions.
- Ability to balance multiple priorities, and to seek assistance in doing so when necessary.
- Strong research skills and resourcefulness abilities.
- Excellent professional phone manner, strong communication skills.
- Excellent attention to detail within a fast-paced and entrepreneurial environment.
- A passion for working in a mission-driven agency and a commitment to diversity and inclusion.
- PREFERRED: Experience formatting documents such as flyers, labels and reports helpful; ability to work in Adobe Suite (PhotoShop, InDesign, etc.) a bonus.
Required / Desired Skills
- Office Administration: 2 years of experience.
- Microsoft Office Suite: 2 years of experience.
- Communication Platforms (SharePoint, Zoom): 1 year of experience.
- DocuSign: 1 year of experience.
Job Summary
Full Time
IT Outsourcing & Consulting
$78k-97k (estimate)
12/25/2023
05/04/2024
dutechsystems.com
LEANDER, TX
25 - 50
Private
SWETA PANDEY
<$5M
IT Outsourcing & Consulting
Related Companies
The job skills required for Operations Assistant include Customer Service, Microsoft Office, Attention to Detail, Written Communication, PowerPoint, Initiative, etc. Having related job skills and expertise will give you an advantage when applying to be an Operations Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Operations Assistant. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Operations Assistant positions, which can be used as a reference in future career path planning. As an Operations Assistant, it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Operations Assistant. You can explore the career advancement for an Operations Assistant below and select your interested title to get hiring information.
If you are interested in becoming an Operations Assistant, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Operations Assistant for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Operations Assistant job description and responsibilities
An Operations Assistant performs administrative, reconciliation and customer service duties.
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An operations assistant may also be called upon to perform some secretarial work on occasion.
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Being a operations assistant monitors the productivity and budgetary performance of the operations department.
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Operations assistant oversee operations while performing various supportive tasks of an organization.
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Operations assistant may also help train employees and perform some bookkeeping duties.
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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Operations Assistant jobs
A career as an operations assistant typically revolves around assisting the operations manager or director.
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Assistant operations managers oversee daily activities.
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Operations Assistant need to be detail-focused and highly organised.
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Communicate clearly with customers.
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Have an office operations growth mindset.
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Step 3: View the best colleges and universities for Operations Assistant.
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