Office Manager at Durham Nativity School

Reports to: Head of School

Overview

The Office Manager upholds and promotes the Mission, Vision, and Philosophy of the Durham Nativity School. The Office Manager serves as the primary contact for all parents, students, and visitors coming to the school. As a representative of the school, the Office Manager presents a professional, courteous, and friendly attitude when directing visitors, making appointments, handling sign-in and sign-outs, answering phone calls, and handling routine phone inquiries. He/she performs any other duties as designated by the Head of School.

Responsibilities

1. Communications:

• Answers phone calls in a professional and timely manner.
• Records meeting dates on the building calendar
• Updates and takes messages on the messaging system.
• Daily retrieves, opens, dates, posts, and distributes all mail unless marked "confidential" or "personal".
• Routes forms brought in by students/families.
• Oversees inclusion, distribution, and return of communication envelopes.

2. Student Health:

• Provides comfort and assistance in cases of student injury or ill health.
• Maintains first aid supplies (Band-Aids, Tylenol, pads, creams, etc).
• Maintains records of injuries listing date, name, type of injury, and action taken.
• Maintains student emergency information.
• Monitors the area adjoining the school office to ensure appropriate student behavior.
• Distribute medication to students as per their schedule.
• Monitors the security of the building, ensuring volunteers and visitors sign in when they arrive, as per procedure.
• Distributes late slips/admit slips.
• Provides forms for students and assists in their completion.
• As necessary, regulate students/parents needing to see the Administrators.

3. Recordkeeping:

• Collects and records attendance from the Classroom Teachers, making phone calls home to confirm absence.
• Maintains current class lists and schedules.
• Maintains a notebook of reception desk procedures.
• Maintains student/family records as per procedures; making files for new students; adding annual information; maintaining current family contact information; forwarding records for students, overseeing parent volunteer log.

4. General Office:

• Makes copies, types memos, and letters, and creates forms as requested.
• Tracks and controls keys
• Monitors, orders, and distributes office supplies including copier paper.
• Provides clerical and administrative support to all faculty and staff.
• Oversees the maintenance of the copy machine and trains others in its use.
• Label and mail letters to families as necessary.
• Manages school volunteers.
• Oversees the orderliness of common areas (supplies available for workroom, etc).
• Sets up and maintains office/student files

5. Other Responsibilities

• Oversees onboarding of new employees
• Maintains office decorum (ensures professional work environment)
• Provides support for the accreditation process
• Performs any additional tasks assigned by the Head of School
• Assists directors in their responsibilities, including, but not limited to
• Identifies and attends professional development designed to strengthen skills and enhance job performance
• Helps organize school events; graduation, open houses, banquets, etc.
• Oversees event setup and breakdown

Qualifications:

• Commitment to celebrating, amplifying, and uplifting our young men.
• Minimum of 5 years of experience in an office administration or related role.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills, both written and verbal.
• Proficient in Google Workspace and/or Microsoft Office Suite.
• Ability to work independently and as part of a team.
• Positive and professional demeanor with a commitment to student success.
• Experience working in a school environment.
• Ability to fluently speak, read, and write in Spanish is desirable but not required.

Compensation and Benefits:

Durham Nativity School offers a competitive salary and benefits package, including health insurance, dental insurance, vision insurance, a retirement plan, and professional development opportunities.

To Apply:

Please submit your resume and cover letter to Tiffany Alrefae at careers@durhamnativity.org

Durham Nativity School is an equal-opportunity employer. We value diversity at our school and welcome applications from all qualified candidates.

Job Type: Full-time

Pay: $20.78 - $25.03 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Ability to Relocate:

• Durham, NC 27701: Relocate before starting work (Required)

Work Location: In person