10 Receptionist/Office Coordinator Jobs in Madison, WI
Dungarvin is Hiring a Receptionist/Office Coordinator Near Madison, WI
A LITTLE ABOUT US:
At Dungarvin, we're not just a national company; we're a family of caring, passionate, and dedicated team members working together nationwide to offer top-notch, community-based support. Our mission is simple: respecting and responding to the choices of people in need of supports. We're here to provide exceptional assistance to individuals with intellectual and developmental disabilities, as well as those facing mental health, behavioral, or significant medical challenges.
WE OFFER:
- Medical, Dental, and Vision (Domestic partners eligible for Dental).
- Innovative, collaborative environment with flexible work/life balance schedules
- PTO that increases with tenure
- 401(k) plan with a 3% company match vested at 1 year.
- Company provided hardware and cellphone stipend
- Mileage reimbursement
- Supplemental Insurance, Flex Spending, and HSA Accounts
- FREE Long-term Life Insurance
- Employee training and professional development opportunities
- Referral Bonus Program
- Job mobility options within Dungarvin's 15 states of services
- Discount on your personal Verizon monthly bill; among other national discount programs
- Pet Insurance
In this role you will work cooperatively with all staff in expediting the general flow of work pertaining to the office and programs. The Office Coordinator will perform receptionist and general office/clerical duties, facilitate administrative projects, and provide Local Help Desk (LHD) support by assisting local staff with technical troubleshooting needs. This role involves approximately 75% administrative duties and 25% Local Help Desk support.
Scheduled Hours: / 30 hours per week
Core Responsibilities:
- Ensure office functions are conducted efficiently and accurately.
- Act as office receptionist by greeting all visitors and answering incoming phone calls.
- Serve as primary administrative support professional for multiple managers and directors.
- Oversee the use of office equipment and supplies.
- Maintain office records and files.
- Assist with new hire orientation.
- Assist coworkers, managers, and directors in completion of administrative and clerical tasks.
- Assist in the development and maintenance of office administrative systems and procedures.
- Ensure timely submission of month-end information.
- Submit requests for new network user accounts
- Act as Local Help Desk (LHD) for staff, fielding IS-related questions and providing troubleshooting assistance related to software programs and devices.
- Travel to local area programs on an as-needed basis to provide on-site technical troubleshooting support to staff (mileage is reimbursed and most programs are located approximately 30 minutes or less from the Madison office ).
Must be at least 18 years of age.
Must have valid driver's license and reliable vehicle.
High school diploma or GED certificate is required.
At least 2 years of related experience is required.
Must have intermediate knowledge of Microsoft Office 365, Word, Excel, and Outlook.
Experience with HIPAA compliance and handling of PHI is preferred.
Additional Information
At Dungarvin, diversity and inclusion are a part of what makes our organization strong. Together, we can continue to work towards an inclusive culture that supports our employees and persons served. Dungarvin is an affirmative action and equal opportunity employer.
#DDIJ
3/18/24
Job Summary
Full Time
$47k-57k (estimate)
05/01/2024
05/14/2024
dungarvin.com
WETHERSFIELD, CT
1,000 - 3,000
1976
DAVID R TOENISKOETTER
$10M - $50M
Hospital
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About Dungarvin
A LITTLE ABOUT US: Dungarvin is a national organization of privately owned companies that provide high quality, community-based supports to people with intellectual and developmental disabilities, people who are faced with mental health, behavioral or significant medical challenges, and to children and their families. Because each individual we support is unique, we strive to provide services that are tailored to each person's own hopes, dreams, goals and needs. Under the support of Medicaid and Community Support Waivers Dungarvin is proud to create custom solutions to each person served. Miss...ion: "Respecting and responding to the choices of people in need of supports." Dungarvin assists each person we serve to realize his or her own hopes, dreams, goals and aspirations. PHILOSOPHY: We believe each person has his or her own set of aspirations, goals, strengths, and dreams. FUN FACT: Our founders Tim Madden (24 years old) and Diane (23 years old) decided to start a business that would provide community housing for people with intellectual and developmental disabilities. Through diligent research and planned Tim and Diane officially opened their first 15 person residential program in St. Paul, Minnesota in March 1976. Tim and Diane were the live-ins for that first program and they have continued their leadership of the organization since. Through the success of that program Dungarvin has grown to employ approximately 4,000 people who currently provide supports to over 4,712 individuals across 14 states.
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The following is the career advancement route for Receptionist/Office Coordinator positions, which can be used as a reference in future career path planning. As a Receptionist/Office Coordinator, it can be promoted into senior positions as a Receptionist III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Receptionist/Office Coordinator. You can explore the career advancement for a Receptionist/Office Coordinator below and select your interested title to get hiring information.
