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Job Type
Full-time
Description
SUMMARY
Under direct supervision, the administrative assistant performs school-based duties associated with front
office secretarial functions and provides administrative support to the principal. The administrative assistant operates at a complex clerical capacity and coordinates schedules and meetings, creates complex documents and reports, maintains all scholarship and safety / insurance records, maintains filing systems, as well as provide general office support.
The Diocese of Orlando four core values lay the foundation for the work performed by employees :
ESSENTIAL DUTIES AND RESPONSIBILITIES
The following duties and functions, as outlined herein, are intended to be representative of the type of tasks performed within this classification.
They are not listed in any order of importance. The omission of specific statements of the duties or functions does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification.
Other duties may be required and assigned.
processes bills and bank deposits; assists staff, visitors and others.
Requirements
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
CATHOLIC FAITH
Requires an appreciation and respect for the Catholic Church and its teachings. Church employees must conduct themselves in a manner that is consistent with and supportive of the mission and purpose of the Church.
Their public behavior must not violate the faith, morals or laws of the Church or the policies of the diocese.
EDUCATION and / or EXPERIENCE
High school diploma or equivalent supplemented by two (2) or more years of previous progressively responsible experience in an office environment, preferably a school office.
Proficiency in Microsoft Office, especially Word, Excel, PowerPoint, and Outlook.
OTHER SKILLS and ABILITIES
Ability to record and compose minutes. Ability to respond to common inquiries from diocesan entities, faculty and staff, parents, parishioners, or members of the business community.
Confidentiality is essential.
WORKING CONDITIONS
The working hours of this position are not limited to an 8-hour day but are generally from 7 : 30 to 3 : 30. Must be willing to work in conditions of stress and function well under pressure.
PHYSICAL REQUIREMENTS
Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and / or pulling of objects and materials of light weight (10 pounds).
Tasks may involve extended periods of time at a keyboard or workstation. The ability to sit and stand for long periods of time.
Must be able to reach, grasp, feel, and see up close and from afar. Must be able to use basic office computer hardware and peripherals, with or without reasonable accommodation.
Must be able to communicate verbally and in written form.
A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties.
All duties and responsibilities are essential job functions and requirements are subject to possible modifications to reasonably accommodate individuals with disabilities.
To perform this job successfully, the incumbent(s) will possess the abilities and aptitudes to perform each duty proficiently.
Requirements are representative of the minimum level of knowledge, skills, and ability.
Last updated : 2024-05-06
Full Time
$38k-48k (estimate)
05/08/2024
05/12/2024
doschool.org
Winter Park, FL
50 - 100
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Quotes from people on Administrative Secretary job description and responsibilities
Secretaries and administrative assistants do routine clerical and organizational tasks.
03/27/2022: Newport News, VA
Administrative assistants organize files, draft messages, schedule appointments, and help out other staff.
05/02/2022: Seattle, WA
Administrative assistants use a computer to create spreadsheets, compose messages, manage databases, and whip up presentations, reports, and documents.
03/30/2022: Columbus, GA
Most administrative assistants are responsible for clerical and organizational tasks like file organizing, scheduling appointments, assisting other staff members, and drafting correspondences or messages.
03/31/2022: Beaumont, TX
Administrative assistants also use computers extensively to work with spreadsheets, create presentations and reports, and manage databases.
04/15/2022: Florence, AL
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Career tips from people on Administrative Secretary jobs
Administrative assistants have distinct personalities.
04/19/2022: Pittsfield, MA
Knowing how to coordinate an office.
04/08/2022: Newport News, VA
Apply to support companies and organizations.
04/06/2022: Toledo, OH
Administrative Secretarys typically have full to-do lists and must be able to effectively manage their time to finish their duties by a set deadline.
02/09/2022: Honolulu, HI
Sound judgment and decision-making skills are essential.
03/26/2022: Vineland, NJ
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