JOB SUMMARY
Under the supervision of site management, the Security Operations Coordinator is responsible for operations and administrative support functions at a client site. The core function of this role will be performing timekeeping, payroll/billing entry, and managing a vehicle fleet. Further training will also be provided to support other site roles in a backup capacity. This position additionally requires becoming licensed as a Security Officer.

Having a technical skillset and background knowledge of payroll processes, timekeeping and billing is an important requirement for this role. Successful candidates must also have excellent written and verbal communication skills, along with a strong competency using Microsoft 365 applications. The ideal candidate is able to prioritize multiple tasks, is detail oriented and demonstrates proactive problem solving.

This is a full-time position (40-hours per week), with the potential for occasional overtime opportunities.

• Applicable licensing and fingerprinting fees will be paid by the employer.

REQUIRED JOB QUALIFICATIONS

• High School Diploma or GED
• Valid state driver’s license
• Prior experience in an administrative support or project management role, or 2 years of related work experience.
• Per regulatory requirements, a Transportation Worker’s Identification Card (TWIC) is required, or able to obtain.
• Due to the security related duties, a State of Washington Unarmed Security Guard License is required, or able to obtain.
• Must be able to successfully pass company pre-employment requirements that includes a safety-sensitive facility required drug test, criminal background check, driving abstract, and a physical/FCE.
• Ability to speak, write and comprehend the English language, and apply written and verbal policies/procedures.
• Ability to work well both independently and in a team environment.
• IMPORTANT: To be considered, you must submit both the application online AND attach a detailed resume.

PREFERRED, BUT NOT REQUIRED SKILLS

• Intermediate to advanced experience using Microsoft Office 365 applications (Word, Excel, Outlook, PowerPoint, SharePoint, Teams).
• Experience using payroll and billing software, specifically WorkTech or Contractor Cost Tracking System (CCTS).
• Scheduling and tracking attendance for workforce personnel using a calendar or schedule applications.
• Experience using records management and/or access control badging systems.

ESSENTIAL FUNCTIONS

• Works safely and complies with all company/client standard operating procedures (SOP’s), job site protocols, safety practices, and adheres to applicable laws and regulations.
• Displays courteous, respectful, and professional interactions with the public, site personnel and the client at all times.
• Ability to develop and maintain professional relationships with all coworkers, supervisors, site management, client, and contract company representatives.
• Exceptional attendance and reliability are a crucial requirement of the role.
• Uses sound judgment and discretion while handling confidential and sensitive information.
• Completes weekly payroll for the site workforce:
• Collect, perform data entry and review of timesheet and billing databases.
• Audit timesheets and generate billing reports to verify accuracy of labor and billing hours, then submit for approval.
• Provide subject matter guidance and answer payroll related questions from employees, corporate office, and the client.
• Prioritizes daily assignments and completes routine tasks such as personnel file maintenance, photocopying, scanning, filing, or posting information.
• Operates various office equipment and communicates via email, phone, MS Teams, or two-way radio.
• Support site management in the recruitment and onboarding process for new hires.
• Track, communicate, and schedule employees for required annual safety and security training, recertification, and licensing.
• Track and compile historical and statistical data for trend analysis on Key Performance Indicators (KPIs).
• Ensure work areas and employee breakroom are clean, stocked and organized.
• Manage and maintain inventory of equipment assets, office and breakroom supply, security uniforms and personal protective equipment.
• Conduct routine vehicle inspections to ensure the company vehicle fleet meet operational and safety standards.
• Coordinate and follow-up on routine vehicle maintenance needs and schedule for service repairs as needed.
• Verify and track vehicle fleet records to ensure all registration, insurance, and client site access is current and valid.
• Perform all other duties and special projects as assigned.

BENEFITS
This position is eligible for PTO. Upon hire, full-time regular employees have the opportunity to enroll in health insurance, life insurance, 401k Retirement Plan and short-term disability insurance. Full-time regular employees are also provided access to our employee assistance program.

WORKING ENVIRONMENT
Primarily in an indoor office setting, however, may require working in and around an oil refinery. While performing the duties of this job, the employee is primarily in a controlled, temperate environment; however, may be exposed to heat/cold during support of outside activities. The noise level in the work environment is usually moderate to loud. Wears protective clothing and/or Personal Protective Equipment (PPE) based upon the work environment area or as required by governmental regulation.

PHYSICAL DEMANDS

• Applicant may be required to successfully complete a post-offer, pre-hire physical and functional capacity exam (FCE).
• Close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus, with or without corrective lenses.
• Significant walking or other means of mobility.
• Ability to work in a sitting and/or standing position for long periods of time (up to 8 hours).
• Ability to reach, bend, stoop, push and/or pull, and lift/move up to 50 pounds.

REASONABLE ACCOMMODATION
It is DUS’s business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.

EQUAL OPPORTUNITY EMPLOYER
DUS is an equal opportunity employer.

Job Type: Full-time

Pay: From $22.20 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Referral program
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person