Role Type: Full-Time, 12 month

Location: Washington, DC

FLSA Status: Non-exempt

WHO WE ARE

DC Prep is a high performing network of public charter schools serving over 2,100 preschool through 8th-grade students across six campuses in Wards 5, 7, and 8. We're proud of the high bar we set for ourselves to achieve results–our students deserve our best! We recognize that how we support our students to be successful is just as important as the results we achieve, which pushes us to reflect on questions such as:

• How can we facilitate our students' academic, social, and emotional development?
• How can we support our team members' professional growth and personal ability to do this work long-term?
• How can we engage our students' families as our own?

While this work is hard, it's worth it – we believe in the transformative power of education, the can-do-itness of our students and staff, and the joy that comes from engaging in meaningful work with people we care about and trust!

Here's how we drive results:

• Rigorous academic focus. Our Preppies receive the highest level of academic preparation through standards-based instruction, daily targeted interventions, and meaningful assessments.

• Social-emotional learning. We have always had a dual mission of academic and social-emotional skill development. Our research-based SEL curriculum is integrated into daily instruction, helping students leverage their personal values to strengthen their self-awareness, social awareness, and responsible decision-making skills and create a school-wide culture of empathy and reflection.

• Commitment to reflection and refinement. Our results tell us that we are moving in the right direction, but there's further to go to ensure that every student receives a transformative education. As a team, we regularly reflect on our programmatic model to see what's working and where we can get better.

Are you interested in learning more about the DC Prep Way? If so, check out our website to find out more about what we're working towards and how we're doing it.

OVERVIEW

The DC Prep Campus Operations Assistant is the person who is always glad to see you! The Operations Assistant serves as the first point of contact between DC Prep and its students, families, faculty and staff, and the general public, and as such, the Operations Assistant is responsible for consistently maintaining a welcoming, inclusive environment and provides excellent customer service to all. The Operations Assistant also functions as the Campus Operations Manager's "right hand", working closely together with him/her to ensure that daily school operations run smoothly and in support of students, families, and staff.

The Campus Operations Assistant is a full-time position with a schedule of 40 hours per week during the school year and 40 hours per week during the summer months. Additional night and weekend hours and occasional overtime may be required as needed for campus events and/or emergency situations. The Operations Assistant will report to the Office Manager.

RESPONSIBILITIES

Daily School Operations

Ensure the safety and security of students and staff by upholding a pattern of regular, predictable and punctual attendance on campus Answer incoming telephone calls and greet everyone who enters the school building in a warm and welcoming way while upholding school safety protocol for campus visitors. Support daily attendance processes by recording tardy passes, early dismissals, and collecting excuse notes. Manage office and student supply inventory and procurement. Coordinate with custodial staff, food service staff, and the Office Manager to ensure that immediate or unexpected cleaning or food service needs are handled appropriately. Report building maintenance needs to the facilities staff and support coordination with vendors and custodial staff on cleaning requests, repairs, deliveries, and/or installations. Dispense medications to students when the school nurse is not available. Coordinate special events and field trips under supervision of Office Manager to ensure smooth and cost-effective execution. Report to campus as close to regular schedule as possible during inclement weather delays in order to communicate with families and students as needed

Family Support

Respond to in-person, email, and phone inquiries from families about DC Prep's programs and events. Assist new and returning families in completion of application and registration processes. Communicate messages regarding matters of academics and discipline to families as directed by the Principal or other members of the campus leadership team. Address concerns and questions of families in a way that supports the school's mission, vision, and values in a timely and accurate manner. Other duties as assigned

Business Administration

Provide general administrative support for the school, including but not limited to: photocopying, lamination, preparation of school mailings, filing, faxing, scanning, document organization and maintenance (including student files, vendor files, and timesheets), and creation of various documents for correspondence and communications to staff and families. Support the ordering of school meals and snacks under supervision of Operations Manager. Support processing of National School Lunch Program applications and meal tracking as needed. Schedule and coordinate meetings, events, interviews, appointments, and/or other similar activities for campus leadership. Other duties as assigned

OTHER DUTIES
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that re required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

QUALIFICATIONS

• Excellent phone etiquette and verbal communication skills with professional appearance
• High energy, solutions oriented, comfortable working in a school environment with children and families
• Ability to handle calmly and efficiently situations ranging from routine to emergency
• Ability to explain complex problems in a simple manner, both written and in conversation
• History of impeccable attendance and punctuality
• Excellent computer skills, including fluency with PowerSchool, Microsoft Word, and Microsoft Excel
• Ability to work beyond stated job hours when necessary
• Ability to maintain strict confidentiality in regards to work performed
• Willingness to learn new things and eagerness to acquire new skills
• Meticulous organizational ability in order to set priorities, organize workload, handle multiple responsibilities and meet deadlines
• Emotional constancy and extraordinary interpersonal skills to ensure purposeful and professional colleague relationships
• Positive attitude, maturity, and personal stability sufficient for a demanding position
• Deep belief in DC Prep's mission, values and commitment to diversity

SUPERVISORY RESPONSIBILITY

This position has no supervisory responsibilities.

EDUCATIONAL BACKGROUND AND WORK EXPERIENCES

• Bachelor's degree preferred
• High school diploma or GED required
• Minimum of one-year administrative experience required, preferably in a similar school setting

COMPENSATION AND BENEFITS

• Competitive salary commensurate with experience
• Comprehensive benefits package including medical, dental, vision, short- and long-term disability insurance; maternity, paternity, and adoption leave; flexible spending accounts; and a 403(b) retirement plan
• Overtime, as necessary

Additional Requirements

• DC Prep Operations Team members are on duty at their assigned campus Mondays through Fridays from either 7:15 am to 4:15 pm or 8:00 am-5:00 pm and must be prepared to receive students and families in the building at 7:30 am.
• Occasionally, staff may be required to report to a different campus for professional development or all network event.
• All DC Prep staff perform clerical duties related to instructional supplies, student reports and records, attendance reports, assessments, etc.
• DC Prep staff regularly perform morning, lunch, and afternoon duties as assigned by their principal
• Additional responsibilities may arise during the school year. This could include: attending staff and student field trips, after school events, family-teacher conferences, home visits, and other events involving parents and students, as needed. This list is not exhaustive. DC Prep will communicate mandatory events outside of school hours with ample notice.

Physical Demands

The physical demands and environmental conditions described below are representative, but not exhaustive, of those that must be met by an employee to successfully perform the essential functions of the role. All of these physical requirements should be able to be performed with clarity, coherence and connectedness to DC Prep's vision. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

• Must be able to sit and work at a desk/computer for extended periods of time
• Must be able to spend the majority of the day standing or mobile throughout the classroom, as well as talk, hear, grasp, reach and lift up to 30lbs with or without accommodations
• Ability to concentrate in active and noisy environments such as cafeterias and playgrounds, to more moderate situations such as classrooms or large group professional settings
• Must be able to have repetitive wrist/hand/finger movement to work on computer and/or related office equipment
• Ability to handle potential high stress conditions

JOIN US

Do you believe that Learning Has No Limits? Are you eager to join a supportive, innovative, and collaborative community of educators? Are you committed to growing your strengths as an educator through individualized professional development and coaching? Apply today!

We're an equal opportunity employer and hire without consideration of race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, veteran status, or disability. We strongly encourage diverse candidates to apply.