• Type, proofread, format and edit correspondence; finalize and file visa petitions and related supporting documents with government agencies under time-sensitive deadlines; some drafting of basic immigration forms and letters and conversion of both paper and electronic files to PDF format
• Scan and save immigration filings and related documents to immigration software and document management systems
• Provide administrative support for visa applications, including nonimmigrant visa petitions, labor certifications, green card applications, naturalization applications, and other immigration filings
• Docket /calendar immigration deadlines in internal systems
• Open new client and new matter files using INSZoom software
• Maintain attorney and client files, both paper and electronic formats; maintain email and electronic files using NetDocs
• Schedule appointments, meetings; maintain calendars; make travel arrangements; set up conference calls; arrange food service
• Answer, screen and respond to phone calls
• Open and route mail and email, attaching appropriate files and documents
• Enter attorney time into time-keeping program
• Review and revise invoice proformas

• Prepare and submit expense/reimbursement reports

• Maintain and track continuing legal education (CLE) records for attorneys
• Assist fellow legal assistants and additional attorneys as needed

Join us if you have:

• 2 years’ experience in law firm; 1 year of experience in Immigration legal department preferred
• Strong skills in word processing and computer use: ability to type 75 wpm with high accuracy; proficiency in MS Office Products (Word, Outlook, Excel) and Kofax Power PDF required; some knowledge of PowerPoint, timekeeping programs, AccuRoute, NetDocs, and INSZoom preferred
• Strong communication skills, both verbal and written, with all levels of a professional services organization, including interpersonal skills; ability to work in a team-oriented, service focused environment and to handle stressful situations in a calm, composed manner
• High degree of attention to detail
• Ability and willingness to learn new programs and program updates
• Excellent grammar, proofreading and organizational skills
• Ability to communicate by telephone in a professional, courteous manner with clients, firm members, and other business contacts
• Ability to prioritize tasks on a desk and to handle multiple demands from multiple people
• Ability to understand and follow work instructions with minimal supervision
• Ability to follow client confidentiality guidelines

• Ability to read and write in English
• A high school diploma or GED certification

Who We Are

What’s in it For You?

• Choice of health and vision insurance plans
• 2 paid volunteer days for qualifying community service work
• Dental plan
• Fertility and adoption benefit
• Paid sabbatical after 13 years of service
• Tuition reimbursement
• Commuter benefits
• Retirement contribution