Job Summary:

Administrative Assistant II

8:30-4:30 (1hr unpaid lunch) .

Reports to Morris Co. 350 US Highway 46 Suite 105 Rockway NJ 07866

Contract Duration:12/31/2024

• Prepares a variety of standard disbursement forms (e.g., work orders, petty cash) for

routing and approval.

• Compiles and maintains daily and weekly totals, reports, and financial statements.

Reconciles statements.

• Establishes, revises and maintains accounting documents and files.

Performs data entry into corporate system, e.g., routine posting and billing.

• Reviews completed forms for accuracy and completeness.
• May perform inquiries in internal and external databases to determine discrepancies.

Performs inquiries in CASPS and/or FAMIS.

• Performs basic calculations.
• Orders, inventories, receives, and/or shelves routine supplies.
• Reviews invoices/packing slips to ensure shipment is correct and follows up on discrepancies.
• Tracks expenditures.
• Verifies employment on a Countywide basis.
• Inputs simple or occasional PRISM entries, with review of supervisor (e.g., simple

T&A).

• Types forms, updates personnel data, sets up agency personnel files, prints out and distributes personnel documents, and files critical records (e.g., performance evaluations, PARS).
• Notifies all participants of meetings and other functions in advance.

Schedules routine meetings.

• Produces and electronically distributes simple documents (e.g., flyers).
• Maintains a system for tracking the progress of work.
• Orients new employees on procedures and systems.
• Performs alpha and/or numeric filing.
• Performs simple screening and sorting of mail.
• Responsible for sending dated material.
• Refers calls, greets visitors, gives standard information in response to phone or in-person inquiries, and acts as back up to other administrative positions.
• Acts as back up to other administrative positions, proofs spelling.
• Performs data entry into multiple screens.
• Knowledge of a variety of standard office procedures.
• Knowledge of specific unit terminology.
• Knowledge of work done in related departments.
• Ability to read and comprehend relevant documents.
• Ability to process and integrate simple data.
• Ability to establish and maintain effective working relationships with both external and internal contacts.
• Ability to perform inquiries in CASPS and/or FAMIS.
• Understanding of the basic PRISM functions.
• Ability to perform inquiries (e.g., check personnel data) in PRISM.
• Basic skills in the use of Microsoft Word.
• Basic skills in the use of applicable Microsoft software.
• Some experience in providing administrative support.

Priti Kumari

six-zero-nine-four-three-five-nine-nine-one-zero

Job Type: Contract

Pay: $19.00 per hour

Expected hours: 40 per week

Work Location: In person